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NFI · 1 day ago

Office Coordinator

DeSoto, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

NFI is seeking an Office Coordinator who will perform a variety of specialized administrative and office support functions. The role involves managing security processes, scheduling freight, and maintaining shipping and receiving data, among other responsibilities.

LogisticsTransportation

Responsibilities

Ensures security processes are followed with regard to the front desk (driver and visitor sign in)

Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individuals in a timely manner

Provides scheduling of all inbound and outbound freight in compliance customer and operation departments

Coordinates receiving and shipping documents verifying accuracy

Gathers and maintains all data and records relative to shipping and receiving activities

Verifies accuracy on shipping orders and shipping quantities matching picking documents

Assists in resolving customer discrepancies

Collects all documentation for inbound freight and route to the proper recording keeping unit

Directs and oversees the pallet control and exchange program

Facility AR/AP and vendor invoices responsibilities

Responsible for running specific customer reports and scanning invoices

Provides assistance on special projects at the discretion of the Lead Customer Service Representative (CSR), CSR Supervisor or Office Manager

May be involved in timekeeping and other payroll reporting

Files appropriate paperwork for the facility as required

Other administrative tasks as directed by local management specific to the facility’s needs

Qualification

MS Office applicationsShipping software systemsTyping skills10-key by touchCustomer service skillsMultitasking skillsCommunication skillsTime management skillsReporting skills