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Houston Methodist · 1 day ago

Project Specialist

Houston, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

Houston Methodist is a leading healthcare provider, and they are seeking a Project Specialist to provide analytical and specialized technical support to department management. This role involves leading and coordinating project-oriented assignments related to operational activities, ensuring timely execution and compliance with project deliverables.

Health CareMedical

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate

Responsible for specific moderately complex, project-oriented assignments which include leading, coordinating and completing projects related to operational activities

Must be resourceful in seeking solutions, be pro-active and have the ability to handle multiple projects at one time with extreme attention to detail

Works under the guidance and direction of management and is accountable for high-level clerical support functions, project work and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department

Serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones

Facilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding

Participates in, and may direct, problem definition and resolution activities

Maintains customer confidence and protects operations by keeping information confidential

Effectively communicates with key contacts to obtain information that relates to strategic initiatives as highlighted by management

Presents information to management to support decision-making

Collaborates to foster healthy relationships in the work environment such as mitigation of conflict

Contributes to improvement of department scores for employee engagement on department scorecard

Conserves management's time by reading, researching, collecting and analyzing information

Composes complex confidential correspondence for administrative purposes

Prepares materials for formal or informational presentations

Coordinates meetings relevant to project scope

Prepares meeting minutes and meeting materials as requested

Performs administrative and operational activities of a complex nature as appropriate

Maintains confidential documents, prepares agendas for matters of consideration at meetings, establishes priorities and deadlines for completion of projects, and works with co-workers in overflow of work and responsibilities

Serves as support to interprofessional workgroups throughout all HM entities

Assists during internal audits and other audits as appropriate

Works in collaboration with other entity operations staff to ensure synergy in duties and reporting

Responsible for the management and completion of projects within the department, tracking and documenting data management, project progress and maintaining accurate project record files

Updates actual progress and forecasts remaining work schedule

Performs data management and analysis with little supervision

Conducts data analysis and creates reports and spreadsheets using various software, based on project needs or deliverables, in order to track project benchmarks and make recommendations for change

Utilizes technology resources for assigned projects

Ensures quality and timely execution of project deliverables

Coordinates multiple deadlines related to project scope, requiring resources including but not limited to reports and presentations

Thoroughly tracks all metrics related to activities and maintains associated paperwork, files and calendar documentation

Uses resources efficiently; does not waste supplies

Self-motivated to independently manage time effectively and prioritize daily tasks

Utilizes time efficiently and helps other team members

Assists in the preparation, tracking, and projection of annual operating budget and other department activities

Provides support in development and monitoring of system operations and project budget, as appropriate

Provides monthly reports and works with applicable departments (e.g. MARS, Finance, etc.) to verify department transactional accuracy, as assigned

Identifies and assumes responsibility of own learning needs, consults with team experts and seeks continuing education opportunities to meet those needs

Completes and updates the individual development plan (IDP) on an on-going basis

Ensures own career discussions occur with appropriate management

Offers innovative solutions through participation in performance improvement projects and activities

Follows up on action items to ensure completion of assignments

Qualification

Analytical skillsAdvanced spreadsheet skillsProject managementCommunication skillsTime managementResourcefulnessInterpersonal skillsConfidentialityFlexibility

Required

Bachelor's degree

Two years experience in related discipline to include one year of project management experience

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

Strong analytical and interpersonal skills

Advanced spreadsheet skills (i.e. creating pivot tables, performing v-lookups, and managing large data sets). Intermediate word-processing and presentation software skills

Strong project and time management skills

Initiative - Exhibits resourcefulness, independent action and judgment that are position appropriate. Evaluates, selects and acts on various methods and strategies for solving problems and meeting objectives

Professional handling of exposure to confidential/sensitive information

Demonstrates flexibility and adaptability in the face of changing demands

Company

Houston Methodist

Glassdoor4.3

Houston Methodist is one of the nation’s leading health systems and academic medical centers.

Founded in 1919

Houston, Texas, USA

10001+ employees

http://www.houstonmethodist.org/

H1B Sponsorship

Houston Methodist has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (15)

2024 (11)

2023 (14)

2022 (12)

2021 (10)

2020 (10)