Michigan State University · 2 days ago
Academic Program Coordinator
East Lansing, MI
Full-time
Hybrid
Entry Level
1+ years expMichigan State University is seeking an Academic Program Coordinator to provide support for the CMSE Graduate Program. The role involves coordinating program activities, managing student records, and facilitating communication with students and faculty, while also handling clerical support and administrative tasks related to graduate admissions and student services.
EducationUniversities
Responsibilities
Provides administrative, logistical, and academic-process support to the CMSE Graduate Director, including coordinating program activities, preparing reports, managing student records, and facilitating communication with students and faculty
Coordinates the general office operations of the CMSE graduate program including, maintaining department files related to the graduate program
Coordinates and disseminates reports and records related to the CMSE Graduate Program
Coordinates and attends meetings with faculty, graduate students, Deans, and Graduate School
Provides guidance for current graduate students regarding required paperwork
Coordinates graduate student orientation program
Coordinates graduate student recruitment weekend
Coordinates the CMSE Certificate program
Maintains graduate student program files and graduate student records, spreadsheets, and CMSE database
Handles graduate student degree audits and degree conferrals
Processes CMSE Certificates (applications, approvals, course verifications, and conferrals)
Processes CMSE Dual Major requests (applications, approvals, and conferrals)
Assists with graduate course room scheduling, maintenance, and conflicts
Processes graduate student grade changes, overrides, enrollments and transfer credits
Provides guidance regarding University, Department and Graduate School policies
Communicates with graduate student alumni
Processes, monitors, and submits admissions reports to Graduate Directors
Maintains department graduate program handbook
Assists graduate students regarding conference attendance, travel processing and reimbursements
Uses Microsoft Office Suite, Slate, Campus Solutions, GradInfo, StuInfo, and RO forms to complete program support tasks
Prepares materials and assists with CMSE graduate student admissions, acceptance and recruitment packages
Processes Graduate Assistantships, Fellowships, Hires (including summer hourly), I9’s, Cost Redistributions, Pay Changes, and Termination
Assists in maintaining various department meeting space calendars and room scheduling
Works with domestic and international graduate students and possible graduate recruits
Performs other duties as required or assigned, which are reasonably within the scope of the duties in this job classification
Qualification
Required
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in business, education, higher education, psychology, business or a related field which corresponds to the area of employment
One to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or related administrative position
Ability to accurately create, maintain, and audit graduate program files, student records, admissions data, and degree documentation, ensuring consistency, accuracy, and compliance
Skilled in planning, organizing, and managing multiple deadlines, especially across admissions cycles, degree audits, assistantship processing, and recruitment events
Ability to exercise independent judgment when interpreting academic policies, responding to student and faculty inquiries, and reviewing requirements with guidance from the Graduate Director or Administrative Business Manager
Strong critical thinking, problem-solving, and fact-finding skills to resolve issues related to student records, eligibility, scheduling, and academic progression
Ability to communicate clearly, tactfully, and professionally—both orally and in writing—when interacting with faculty, staff, graduate students, prospective students, and campus partners
Ability to coordinate and support graduate program events, including orientation, recruitment events, meetings, and student activities
Ability to build and maintain collaborative relationships with faculty, program directors, departmental staff, unit business manager, and units across the Colleges of Natural Science and Engineering
Ability to prioritize tasks and work proactively as a self-starter with minimal supervision, anticipating program needs and maintaining smooth academic operations throughout the graduate student lifecycle
Preferred
2+ years' experience with supporting a Graduate Student Program
Bachelor's degree in business, education, higher education, psychology, or related field
Knowledge of university academic policies, Graduate School requirements, Registrar procedures, and college-level guidelines related to graduate education, degree progress, and academic records
Knowledge of graduate admissions processes, academic systems, and compliance requirements, including confidentiality standards (FERPA) and international student considerations
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior UX Researcher, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
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