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Memorial Health · 4 days ago

TALENT MANAGEMENT SPECIALIST

Springfield, IL

Full-time

Onsite

Mid Level

$20.99/hr - $32.54/hr

3+ years exp

Memorial Health is an organization focused on healthcare services, and they are seeking a Talent Management Specialist to provide administrative support for various programs and initiatives. The role involves coordinating talent management efforts, supporting leadership, managing sensitive information, and enhancing the capabilities of the healthcare workforce.

EducationHealth CareHealth DiagnosticsHospitalMedicalNon ProfitPrimary and Urgent CareWellness

Growth Opportunities

Responsibilities

Supports Organization Development programs from initiation to conclusion. Supports coordination of new and ensures coordination of inventory and distribution of materials and supplies related to TM programs and offerings

Provides support for the department by processing of ordering and payment of items for the department. Responsibilities include maintaining records of purchases and budgeted amounts; and updating budget spreadsheet on a weekly basis with purchases. Responsible for updating the departments’ expenses and budget against financial reports on a monthly basis, and providing accurate and timely update to leadership

Responsible for communicating with Finance any adjustments or changes, as well as conducting monthly review of P card transactions to submit to leader for approval. Processes monthly mileage reports for members of the team, and validates and prepares travel documentation for all department colleagues for leadership approval

Provides administrative support for the System Director, Organization Development by maintaining daily schedule, coordinating meetings, screening and distributing incoming mail and responding to routine correspondence; triaging phone calls; managing files, greeting visitors and ascertaining nature of business and direct to appropriate individual; managing paper flow for approval/authorization, etc

Actively supports leadership with tasks related to colleagues to support efficient and effective functioning of the department. Responsible for maintaining colleague files, assisting with completion of items on onboarding checklist for new colleagues, processing of colleague reimbursements, and preparing items for leadership signatures, etc

Provides support for Talent Management programming. Works in partnership with colleagues to ensure all projects are appropriately documented, planned, controlled, communicated and executed

Requisitions supplies and equipment as needed for learning opportunities and programs

Serves as a thought partner and committed resource to ensure that MHS is able to develop the capabilities and capacities of our healthcare workforce to meet current and future business demands and promotes a culture of continuous learning and improvement to support the strategies and goals of Memorial Health System

Manages large amounts of sensitive, confidential information concerning personnel, financial, strategic, and business information contained in minutes, letters and other documents, as well as through meetings, discussions and interventions. Maintains strict confidentiality concerning all correspondence and job related activities. Develops and maintains productive relationships with HR business partners, leaders, and colleagues, to aid in MHS goal and objective accomplishment

Ability to manage multiple projects in a fast paced environment. Including stakeholder management, timelines and budgets

Analyze performance data to identify trends and make recommended interventions to the TM consultants, HRBP and leadership teams

Recommend and implement continuous improvement methodologies to optimize work process and service delivery

Create and occasionally facilitate workshops, team building and development programs

Leverage HR technology to optimize colleague experience with Talent Management initiatives and processes

Provide administrative support for the talent management team that including material management, logistics, packaging, distribution of talent management initiatives

Serves as resource person on committees, task forces, meetings and activities to assist the system achieve strategic objectives

Maintains professional affiliations as appropriate. Enhances professional growth and development through participation in education programs, current literature, in-service meetings/ seminars, and workshops

Performs other related work as required or requested

Qualification

Human ResourcesOrganization DevelopmentMicrosoft OfficeEvent ManagementCommunication SkillsCustomer ServiceProblem-SolvingOrganizational SkillsTeamworkAdaptability

Required

Associate's degree in organization behavior, organization development, human resources, communications, event management, hospitality, business, or related field required

Minimum 3 years' administrative support experience required

Outstanding organizational abilities to manage multiple priorities while maintaining poise and projecting professionalism

Decision-making and problem-solving skills; motivation skills, demonstrate initiative and ability to self-direct

Demonstrated ability to learn and apply new technology, software, computer systems/applications

Dedication to customer service support; ability to work in a team environment and effectively manage relationships at all levels

Demonstrates critical thinking and problem solving skills, planning and organizing, initiative, conflict management, adaptability, stress tolerance and ability to self-direct

Excellent human relations skills and a proven ability to work with a broad range of people in diverse settings

Exceptional listening skills and strong oral and written communication skills, in a variety of situations

Demonstrated outstanding written and verbal skills. Excellent language, grammar, and composition skills required

Ability to adapt to changing environments, adjust as needed, and react appropriately under pressure

Demonstrated ability to utilize Microsoft Office computer applications for email, reports, documents, presentations, charts, spreadsheets, and correspondence