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Quanta Infrastructure Solutions Group · 2 days ago

Project Administrator

Greater Birmingham, Alabama Area

Full-time

Onsite

New Grad, Entry Level

Quanta Infrastructure Solutions Group is focused on delivering collaborative solutions for energy infrastructure needs. The Project Administrator will assist with daily operations, manage schedules, prepare reports, and provide administrative support to the operations management team.

ConstructionEnergyFacilities Support ServicesInfrastructure

Responsibilities

Provides Operations management with administrative support

Reviews and approves expenses reports

Processes invoices for payment

Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed

Coordinates meetings for Operations, documents meeting minutes, and tracks actions items

Coordinates travel for project teams

Assists with project submittals and requests for information for various projects

Downloads, issues, and schedules work packages

Audits project documents for accuracy and program efficiency

Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)

Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution

Performs general office duties such as ordering supplies and maintaining records management database systems

Creates, organizes, updates, and maintains electronic and printed files of project documents utilizing various systems, including Procore, Microsoft Word, Excel, Project, and SharePoint

Opens, sorts, and distributes incoming correspondence, including faxes and email

Adheres to internal standards, policies, and procedures

Performs special projects and completes other job-related duties as assigned