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NEOGOV · 2 days ago

CDBG Program Manager

Shawnee, OK

Full-time

Onsite

Entry, Mid Level

$25.07/hr - $34.52/hr

2+ years exp

NEOGOV is seeking a CDBG Program Manager for the City of Shawnee. This role is responsible for managing and implementing all CDBG-funded activities, including grant management, neighborhood engagement, and collaboration with various stakeholders.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Interprets and implements rules and regulations of Federal, State, and local agencies pertaining to the administration of CDBG funding and similar grants

Research grants to update the Community Development grant database, prepare and execute grant applications, and manage grants

Tracks program income monthly from all applicable grant sources; receipts and tracks program expenditures; maintains activity tracking systems, including HUD’s Integrated Disbursement Information System (IDIS) activity set-up, funding, reporting, and closeout

Prepares the Five-Year Consolidated Plan, Five-Year Analysis of Impediments, Annual Action Plan, and Consolidated Annual Performance and Evaluation Report (CAPER); manages CDBG public participation requirements; schedules and conducts public hearings, as needed

Acts as Environmental Clearance Officer; schedules environmental review and enters info into HUD’s HEROS program on all grantee project files; prepares and maintains all HUD required Environmental Review Records (ERR) for CDBG funded activities

Serves as the City liaison for the SURA (Shawnee Urban Renewal Authority) Board and coordinates associated activities with local and federal agencies; prepares agenda packets, attends and takes minutes of SURA meetings

Prepares and sends bid packets to approved contractors and records required notification process; schedules lead-based paint and other project-specific inspections and sends notices; collaborates with the contractor on bids, inspections, and status of projects

Collaborate with Pottawatomie County staff in CDBG and planning-related tasks

Works closely with internal City Departments and external partner staff to support Community Development Block Grant (CDBG) activities and projects

Establishes relationships with neighboring jurisdictions and governmental agencies; collaborates with local businesses, non-profits, and community groups in the coordination and delivery of services for low- to moderate-income families

Accept, maintain, and process invoices and keep strict procurement records

Other fiscal responsibilities as assigned

Develops, gathers, and processes information from a variety of sources, including questionnaires and interviews, research census databases, and other sources related to housing and community-oriented projects

Assist the Community Development Director on ongoing projects

Must create a positive and professional public image as a representative of the city

Ability to occasionally lift up to 25 pounds

Indoor office work environment; routinely exposed to the outdoor environment for limited periods for field visits

Ability to function in a fast-paced environment with competing deadlines

Assumes programmatic and financial responsibility for all CDBG program-related activities; oversees and manages proposed and ongoing grant programs and contract activity; compiles and maintains program status reports, including financials; submits periodic reports to granting agencies and other entities, as required

Applies analytical skills necessary to perform numerical calculations accurately and quickly to obtain balances and to verify information provided by complex forms; interprets information, recognizes discrepancies, determines cause, and takes corrective action

Ability to work cooperatively and maintain a professional manner when dealing with city officials, staff, and the general public

Performs work in a complete accurate, and timely manner; frequently interacts and communicates with internal and external partners and the public

Ability to provide expert advice without formal supervisory responsibility

Ability to respond to complaints and grievances in a professional and courteous manner

Advanced ability to prepare reports for publication and presentation

Demonstrated ability to approach work in a highly organized and self-motivated fashion

Ability to maintain confidentiality of materials

Coordinates with various departments and outside agencies to ensure appropriate approvals have been granted and compliance is achieved

Adheres to work schedule, attendance requirements, and safety rules/regulations

Operates standard office equipment

Performs other duties as directed and required

Qualification

CDBG program experienceGrant administrationMicrosoft Office proficiencyPublic Administration degreeAnalytical skillsCommunication skillsOrganizational skillsTeam collaboration

Required

Degree in Public Administration, Business Administration, Accounting, or related field, or a minimum of two (2) years' work experience in program management and grant administration

Extensive knowledge of laws, policies, and principles of state and federal grant application and administration procedures, as well as monitoring and reporting requirements

Experience with CDBG program and related projects

Must be proficient with the full Microsoft Office suite

Valid Oklahoma Driver's License, acceptable driving record and ability to be insured

Ability to operate a computer utilizing word processing, spreadsheet programs, database management, e-mail, and other software applications as required to perform essential job duties