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Google DeepMind · 2 days ago

Administrative Business Partner - 12 Month FTC - L4 - US

Mountain View, CA

Full-time

Onsite

Mid Level

$93K/yr - $133K/yr

Google DeepMind is a leader in artificial intelligence, focusing on advancing technology for public benefit and scientific discovery. They are seeking an Administrative Business Partner to support up to three leaders by managing operational needs and driving team priorities in a fast-paced environment.

Artificial Intelligence (AI)Business DevelopmentFoundational AIMachine Learning

Growth Opportunities

Responsibilities

Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations

Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

Collate and track actions and deliverables

Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting

Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making

Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation

Draft and send out team communications

Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors

Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport

Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc

Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence

Qualification

Calendar managementEvent organizationFinancial administrationGoogle SuiteProblem-solverProactive attitudeEffective communicationTeam collaborationAttention to detail

Required

Experience working in a fast-paced environment

Ability to strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations

Support with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

Collate and track actions and deliverables

Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed

Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making

Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation

Draft and send out team communications

Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors

Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc

Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence

Passionate about supporting and enabling others, motivated by Leader support

Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance

Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way

Can adapt quickly to changing demands and embrace ambiguity

Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail

Solid communicator and active listener; you exhibit a high EQ

Able to build relationships across teams and foster trust

Collaborative and thrives in a team environment

Proactively seek out time-saving solutions and tools

Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team

Preferred

Experience with Google Suite is preferable but not crucial

Company

Google DeepMind

Glassdoor4.5

Google DeepMind aims to research and build safe artificial intelligence system to solve intelligence and advance science and humanity. It is a sub-organization of Google.

Founded in 2010