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California State University, Long Beach · 3 days ago

CED Administrative Assistant

Long Beach, CA

Full-time

Onsite

Mid Level

$3,565/mo - $5,092/mo

3+ years exp

California State University, Long Beach (CSULB) is a vibrant institution known for its commitment to student success and innovation. The CED Administrative Assistant provides essential administrative support to the College of Education, assisting various departments with communications, scheduling, record keeping, and personnel matters.

EducationHigher EducationUniversities

No H1B

Responsibilities

Administration, Communications, & Customer Service: Refers students to the appropriate CED and University resources, based on their needs

Scheduling & Program Support: Assist in the process of assigned time requests and reports, and comprehensive exams when needed

Record Keeping & Inventory: Process/track special facility requests and parking arrangements

Personnel Matters: Assist in maintaining full time and part time faculty files. File student evaluations, appointment forms, and any other personnel related issues

Qualification

ExcelWordPeopleSoftUniversity policies knowledgeCustomer serviceMultitaskingCultural awarenessTeam playerCommunication skills

Required

Knowledge and demonstrated experience with Excel and Word

Knowledge and experience with PeopleSoft

Knowledge and experience with university policies and procedures

Demonstrated ability to prioritize and handle multiple tasks and to be a team player

Ability to work in fast-paced environment

Ability to interact politely

Has patience, be professional, and efficiently interact with many visitors and callers

Knowledge of English grammar, punctuation and spelling is required

Ability to communicate with an ethnically and culturally diverse campus community

Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures

Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a 'vision of excellence.'

Equivalent to three years of administrative support experience required

Benefits

Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.

Comprehensive Health Coverage: A variety of medical, dental, and vision plans to suit your needs.

Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.

Educational Benefits: Tuition fee waivers for employees and eligible dependents.

Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.

Additional Perks: Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.