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NEOGOV · 3 days ago

PROGRAM COMPLIANCE OFFICER 1-2 (MAIN PROCESSOR/FILER)

Baton Rouge, LA

Full-time

Onsite

Entry Level

$2,922/mo - $5,734/mo

3+ years exp

NEOGOV is a company focused on achieving compliance among governmental officials and public employees. The Program Compliance Officer will serve as the Main Processor and Filer for the Ethics Disclosure Division, entering and maintaining disclosure statements, ensuring compliance with relevant laws, and providing administrative support.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Enter disclosure statements into the database system within 3 days of receipt

During peak filing periods, days allowed to enter disclosure statements may be altered by the division director

Scan disclosure statements into the system (within 7 days of filing) for viewing on the agency website

Run a monthly script showing "potential duplicates" in the database

Update database with change of address or any other information maintained in the database system

Entering annual PFDs will become a priority during this time

All PFDs are to be processed by June 15

Ensure the ID numbering system is updated to accommodate all filings

Create new number tabs when needed

Ensure disclosure statements are labeled and indexed properly to allow for easy retrieval by personnel, e.g., stapled properly and papers in the correct order

Maintain and categorize all disclosure statements into the agency filing system

Maintain a daily record of all "incomplete" fax transmissions

Notify IT of incomplete fax transmissions and request fax number and complete transmission

Work with the IT Division on database merge

Review data (upon request from IT) to ensure accurate information is being added and/or merged into FileMaker: Disclosure database

Review prior election(s) to determine and estimate the number of packets that are to be printed/copied for distribution to parish clerks of court

Print/assemble PFD forms for candidate packets

Prepare documentation to show the type of PFD forms sent to the clerks of court, as well as the number sent

Maintain records

Update the database with information provided by the Secretary of State

Assist the director in generating reminders for hospital disclosure deadlines, school board disclosure deadlines, and retirement board disclosure deadlines

Update and maintain current contact information on all schools and hospital service districts

Assist the director in generating NODs-FF for school board and hospital disclosure statements

Monitoring deadlines for board members to file disclosures so that NODs can be issued within four days of the deadline date

Check for mail (front desk). Distribute to the appropriate employee

Answer telephone inquiries in a courteous and professional manner while providing accurate information

Answer calls/emails from filers

Record comments in the FileMaker database

Qualification

Compliance ProgramsData AnalysisDatabase ManagementEthicsIntegrityPolicy AdherenceCommunication SkillsProblem SolvingTime ManagementCustomer Focus

Required

Three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services

Six years of full-time work experience in any field

A bachelor's degree

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field

Benefits

Insurance Coverage

Parental Leave – Up to six weeks paid parental leave

Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).