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Tolmar · 2 days ago

Temporary Document Control Specialist I

Windsor, CO

Full-time

Onsite

Entry Level

$23/hr - $23/hr

2+ years exp

Tolmar is a company looking for a Temporary Document Control Specialist I to support their Document Control system by processing controlled documents. The role involves maintaining electronic and paper files, issuing batch records, and ensuring compliance with documentation procedures.

BiotechnologyHealth CareManufacturing

Responsibilities

Issue batch records and associated documents including copy verification

Navigate in the Tolmar Network drives for storage of electronic documents, as applicable

Update and maintain associated databases and tracking systems including, batch record issuance, lab notebook issuance and archival and validation document numbers

Ensure employee signature cards are scanned, filed and stored in secured location for review by departments to verify signature

Maintain electronic and paper copy files, as needed per the retention schedule

Coordinate and prioritize scanning of files and other documents/records ensuring proper retention requirements including Department document submissions, laboratory notebooks, batch records, logbooks and QA receiving paperwork

Perform the daily Document Distribution activities. Maintain document/file room processes, including filing of documents

Process all electronic document system types ensuring company-wide adherence to procedures. Complete Electronic Document Management System formatting reviews for documents. Aid all levels of personnel/management regarding the creation and revision of documents within the document management system

Assist with revision of department assigned documents

Maintain and submit supply requests for the document control department

Complete limited immediate actions, corrective actions or change control change actions within Electronic Quality Management System that apply to associated duties

Participate in recurring cross-functional meetings with departments that share KPI/processes as needed

Escalate and ensure open communication when discrepancies are found in any work

Perform other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft AccessFDA cGMP knowledgeVeeva experienceTeam interactionOrganizational skillsDetail-orientedVerbal communicationWritten communication