NEOGOV · 1 day ago
Facilities Administrative Systems Coordinator
Tacoma WA 98466, WA
Full-time
Onsite
Entry Level
$55K/yr - $73K/yr
2+ years expTacoma Community College is located in the scenic Puget Sound area and is committed to fostering an inclusive educational environment. The Facilities Administrative Systems Coordinator will manage and coordinate administrative systems and workflows for facilities management, ensuring efficient operations and data management.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Administer, track data, and report data using some of, but not limited to, the following systems
Oversee and maintain the college’s key inventory and distribution processes
Produce and distribute reports from Megamation and other systems as needed
Administer and utilize Computerized Maintenance Management Systems / Megamation for work orders, asset tracking, preventative maintenance, and reporting
Manage and operate college facilities systems, including key card access system and building management systems for equipment and building control
Serve as essential personnel during emergency situations and campus incidents
Provide confidential administrative support, using discretion in sensitive matters
Assist in coordination of Facilities operations, including Help Line dispatch and motor pool program
Participate in college meetings, planning sessions, and relevant functions
Contribute to creating a safe, professional, inclusive, and bias-free working environment, which fosters respect for differences and encourages inclusion while promoting teamwork and organizational values
Perform related duties as assigned
Qualification
Required
Associate's degree from an accredited college or university in architecture, building maintenance, or related field
Two years of experience providing administrative or technical support in facilities management, building maintenance, capital projects, project coordination or similar duties
Interpersonal skills and proven ability to communicate effectively with key stakeholders with proficient verbal and written communication skills
Strong ethics, integrity, and sound professional judgment
Strong organizational and problem-solving abilities
Ability to multitask and prioritize a heavy workload
Excellent customer service skills; including establishing, building, and maintaining internal/external customer satisfaction
Ability to direct and manage all phases of facilities processes and construction project development and implementation
Ability to proactively build positive relationships, foster team unity at all levels of the college, and strive for positive interactions with individuals across the campus
Engaging in critical self-reflection and growth; openness to feedback, change, and professional development
Proficiency with standard productivity tools such as Office Suite (Word, Excel, etc.)
Proficiency with and the ability to learn automated facilities administrative systems such as access control software, building management systems, computerized maintenance management systems
Communicate promptly and responsively to the needs of the department and college community
Identify and understand issues, challenges, and learning opportunities; be proactive and strategic with solutions
Thorough understanding of all aspects of facilities maintenance and operations management in an institutional environment or large organization
Committed to identifying, challenging and disrupting instances of institutional racism and discrimination that disadvantage Black, Indigenous, and people of color as well other marginalized populations within our educational community
Effectively carry out work processes to achieve individual and organizational goals
Manage personal time and projects wisely; set priorities, make appropriate decisions to complete assigned tasks and solve problems efficiently and in a timely manner
Occasional availability after hours or on weekends
Ability to work effectively for extended periods, including during inclement weather
Strong commitment to high level service and quality standards
Demonstrated initiative taking and flexibility
Experience and success with interpreting and implementing rules, regulations, and codes related to facility development and operations
Successful completion of a criminal history background check
Benefits
Comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance
Life and long- term disability insurance plans
Vacation, sick and personal leave
Reduced tuition for the employee
Retirement benefits
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase