DAWSON · 1 day ago
Project Administrator III
Honolulu, HI
Full-time
Onsite
Mid, Senior Level
$67K/yr - $83K/yrDAWSON is a company focused on project management and administration, seeking a Project Administrator III to oversee and support complex projects. The role involves coordinating project meetings, managing schedules, budgets, and documentation, as well as mentoring junior staff and contributing to process improvements.
Defense & Space
Responsibilities
Coordinate and facilitate project meetings, including preparing agendas, documenting meeting minutes, and tracking action items
Collaborate with project managers to develop and maintain project schedules, ensuring timely completion of deliverables
Assist in project planning and resource allocation, including identifying project requirements and ensuring adequate staffing levels
Support project documentation and reporting, including creating, maintaining and submitting certified payroll reports for self-performance labor; reviewing subcontractor certified payrolls for contract compliance and submitting via the Clients construction management software; initiating, monitoring and maintaining base access for DAWSON personnel, subcontractors, consultants and services; set up and maintain project records to keep all associated project files update to and organized; and create project status reports to aid risk evaluation
Monitor project progress, milestones, and key performance indicators, and communicate timely updates to project team members
Manage assigned project budgets, including tracking expenses, reconciling invoices with Project Manager approval, and maintaining accurate financial records for the Project Manager’s utilization in their monthly project report
Ensure adherence to project management methodologies, processes, and best practices
Collaborate with cross-functional teams to ensure effective coordination and communication among project stakeholders
Support the implementation of project management tools and software, providing training and guidance to project team members
Assist in the development and improvement of project management templates, tools, and processes
Mentor and provide guidance to junior project administrators, promoting their professional development
Identify opportunities for process improvement and contribute to the implementation of efficiency initiatives
Handle escalated project-related issues and conflicts, working towards resolution and ensuring customer satisfaction
Collaborate with internal and external stakeholders to establish and maintain positive working relationships
Stay updated on industry trends and best practices in project management
Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
Qualification
Required
Bachelor's degree in a relevant field or equivalent work experience
Several years of experience in project administration or related roles, with a proven track record of successfully managing complex projects
Strong understanding of project management principles, methodologies, and practices
Proficient in using project management tools and software, such as Microsoft Project or similar applications
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Strong leadership and team management abilities, with the capability to motivate and guide project teams
Excellent communication skills, both written and verbal, with the ability to effectively communicate complex information to diverse audiences
Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Detail-oriented with a focus on accuracy and quality of work
Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels
Ability to adapt to changing priorities and work effectively in a dynamic environment
Proactive and self-motivated, with a commitment to delivering high-quality results
Ability to handle confidential information with discretion and professionalism
Strong customer service orientation
Must be able to obtain required base passes (DBIDS, AIE)
Must have valid driver's license and capable of driving themselves to the project site
Preferred
Project management certifications (e.g., PMP) are a plus
Benefits
Medical, dental, and vision insurance
A 401(k) program with employer match
Paid vacation and sick leave
Employer-paid basic life and AD&D insurance
An Employee Assistance Program
A flexible work environment
Critical illness coverage
Accident insurance
Identity theft coverage
Pet insurance
Company
DAWSON
DAWSON is a Native Hawaiian global business enterprise whose highly skilled and specialized staff, in-place management systems, and responsive global reach bring a depth of expertise and versatility to its Construction, Environmental, Operations and Maintenance, and Professional and Technical Services.
Founded in 1994
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Company data provided by crunchbase