Guidehouse · 1 day ago
Administrative Support Specialist
US - DC, Washington
Full-time
Onsite
Mid, Senior Level
$98K/yr - $163K/yr
5+ years expGuidehouse is a management consulting firm seeking an Administrative Support Specialist to provide high-level administrative, operational, and communication support to senior leadership within the Department of State. The role involves managing calendars, tracking tasks, and performing program management tasks to ensure efficient office operations.
AdviceConsultingManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion
Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement
Manage calendars, schedules, and operational trackers to keep leadership informed and prepared
Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools
Support time and attendance activities; familiarity with TATEL is strongly preferred
Manage and administer SharePoint sites, including content, permissions, and workflow automation
Develop interactive dashboards and reporting tools using MS Power BI
Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions
Assist with development and maintenance of internal and external websites
Submit purchase requests for contract services through Ariba and complete annual property reports
Qualification
Required
An ACTIVE and CURRENT SECRET federal security clearance
Bachelor's Degree
FIVE (5) years of increasingly responsible administrative or secretarial experience, including two (2) years supporting executive-level management
ONE (1) year of specialized experience analyzing and evaluating mission-oriented programs using quantitative and qualitative methods
Strong working knowledge of SharePoint administration and configuration
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
Preferred
Familiarity with time and attendance systems; TATEL experience preferred
Experience tracking taskers or managing executive workflows
Experience working within the Department of State
Benefits
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
Company
Guidehouse
Guidehouse offers consulting services for public and commercial markets with expertise in management, technology, and risk consulting.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.75MKey Investors
Mission Daybreak
2023-11-06Acquired
2023-02-16Grant· $0.75M
Leadership Team
Scott McIntyre
Chairman and CEO
Alicia Harkness
Partner
Recent News
Washington Technology
2025-11-20
Washington Technology
2025-11-19
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