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Planet Pharma · 1 day ago

Office Assistant

San Diego, CA

Part-time

Onsite

Entry Level

$25/hr - $30/hr

2+ years exp

Planet Pharma is seeking a part-time Office Assistant to support daily company operations. The role involves performing various clerical and administrative tasks, including greeting visitors, coordinating catering, and assisting with event planning.

BiotechnologyHealth CarePharmaceutical

No H1B

Responsibilities

Maintain inventory of breakroom and office supplies and reorder as needed

Coordinate catering orders for lunch meetings and company events; set-up and clear catering

Maintain cleanliness of communal areas and maintain office equipment and supplies as needed

Assist managers and leaders with office visitors, escorting them from the lobby and welcoming them to the facility

Coordinate issuance of key fobs with building property managers and assist employees with lost and replacement key fobs

Research and gather information on venue options, hotels, restaurants, and catering options for as requested

Assist with logistical planning and preparation for executive travel for meetings and conferences

Order and maintain inventory of company swag for new employees and for conference and meeting giveaways

Answer phone and maintain voice mail inquiries

Compile documentation, prepare agendas and travel dossiers, and maintain resource information

Draft and send general email correspondence and notifications to vendors, employees, and external contacts

Perform other duties as required by business needs

Qualification

Microsoft Office SuiteOffice coordination experienceBasic Excel skillsCustomer service skillsInterpersonal skillsOrganizational skillsWritten communicationVerbal communicationReliabilityFlexibility

Required

Bachelor's degree or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained

Minimum 2 years of related office coordination experience

Proficiency in Microsoft Office Suite (mainly Outlook, Word and Excel)

Basic Excel Skills; the candidate should be able to do the following: Entering, editing, and formatting data (numbers, text, dates), Sorting, filtering, and organizing data sets, Using basic formulas and functions: SUM, AVERAGE, MIN, MAX, COUNT, IF, CONCATENATE, Applying conditional formatting to highlight duplicates, Cleaning and preparing data (Remove Duplicates, Text-to-Columns, Find & Replace), Setting up print layouts, headers/footers, and scaling for reports

Advanced interpersonal, organizational, and written and verbal communication skills

Takes initiative, is reliable, and completes tasks timely

Exemplary customer service skills

Ability to work with minimal direction and oversight

Flexible and adaptable

Legally authorized to work for any employer in the U.S

Position is 100% on-site in San Diego, CA