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NEOGOV · 1 day ago

Records Specialist (Clerk of Courts)

Appleton, WI

Full-time

Onsite

Mid Level

$22.61/hr - $25.45/hr

3+ years exp

NEOGOV is a company that provides solutions for government agencies, and they are seeking a Records Specialist to manage the control, inventory, and overall management of official records and exhibits. The role involves ensuring the safekeeping of court records, coordinating offsite storage, and implementing systems for records control.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Files and retrieves case records and documents in accordance with procedures, rules and policies

Provides physical security in the monitoring and controlling of highly sensitive and confidential case records

Reviews statutes, Supreme Court rules and other governing laws regarding the disposition, retention and timely destruction of records and exhibits

Coordinates and manages the offsite record storage areas

Plans and coordinates file and office space for securing and storing court records

Works with the general public and court related officials

Implements systems and changes as appropriate

Coordinates office automation technologies relating to records control

Works with County's Maintenance and IT departments planning for both long and short term status of records

Ensures safekeeping of court records by conducting surveillance of the general public and court personnel as they review the records

Inventories records prior to authorized release and prepares general index receipt and inventories record upon their return

Coordinates case records with staff

Performs record searches utilizing CCAP, Laserfische and microfilm methods

Prepares billing statements

Maintains regular and predictable attendance, works overtime/extra hours as required

Qualification

Records managementOffice automationLegal knowledgeTyping 45 wpmInterpersonal communicationConfidentialityMathematical calculationsIndependent decision-makingFiling systems

Required

High school graduate or G.E.D. with training and 3 years office experience preferably in a court or legal setting, experience with filing systems, office automation and records control

Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment

Ability to work effectively with coworkers, the general public and members of all socioeconomic groups by using tact, respect, diplomacy, cooperation and strong interpersonal communication skills

Ability to read, understand and apply laws and other directives regarding record retention

Ability to work independently making sound decisions using good judgment

Skill in use of personal computer, software utilized by the department, photocopier, fax machine, telephone and other office equipment and software

Demonstrated ability to type 45 wpm at 95% accuracy rate

Ability to communicate effectively verbal and in writing

Ability to use automated and manual filing systems

Ability to maintain confidentiality

Ability to understand and follow written and oral instructions

Ability to add, subtract, multiply, divide, and figure mathematical calculations

Ability to lift, carry, push, pull; or otherwise move objects up to 45 pounds, understanding and utilizing proper body mechanics