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Risk Strategies Company · 1 month ago

Assistant Conventions & Events Coordinator (Temp/Part-time)

United States

Full-time, Part-time

Remote

Entry Level

$21.63/hr - $24/hr

1+ years exp

One80 Intermediaries is a global insurance distribution platform, and they are seeking an Assistant Conventions & Events Coordinator to support the planning and execution of conventions and events. This role involves logistics coordination, vendor management, attendee communications, and ensuring events align with organizational goals.

ConsultingFinanceFinancial ServicesInsuranceInsurTech

Responsibilities

Assist with event timelines, planning checklists, run-of-show documents, and task tracking

Coordinate logistics including travel, shipping, room blocks, registrations, signage, catering, and A/V needs

Maintain event calendars, schedules, and event documentation (contracts, invoices, permits, certificates of insurance)

Support room layouts, seating charts, floor plans, and exhibitor/booth preparation as needed

Request quotes, collect bids, and support vendor selection processes

Communicate with venues, hotels, and vendors to confirm deliverables, deadlines, and setup requirements

Track vendor orders and ensure timely receipt of materials and services

Assist with sponsor/exhibitor coordination, including fulfillment and day-of support

Support attendee registration processes, confirmations, and help with desk responses

Distribute event communications (invites, reminders, agendas, logistical updates, post-event follow-ups)

Coordinate the preparation of attendee materials including badges, packets, agendas, and digital resources

Coordinate special accommodations and customer service needs in a timely and professional manner

Track expenses, purchase orders, invoices, and reimbursements under direction of the Coordinator

Help maintain budget spreadsheets and reconcile event costs

Support post-event reporting including attendance metrics, survey results, and lessons learned

Schedule planning meetings, document notes, and track action items

Maintain shared folders and file organization for event assets and records

Provide general administrative support to the Conventions & Events Coordinator and cross-functional partners

Qualification

Event CoordinationLogistics ManagementVendor ManagementBudget TrackingCommunication SkillsCustomer ServiceOutlookWrikeAirtableOrganizational SkillsCollaboration Skills

Required

1–3 years of experience in event coordination, administrative support, hospitality, marketing operations, or related fields (or equivalent combination of education and experience)

Strong organizational skills with the ability to manage multiple tasks and deadlines

Excellent written and verbal communication skills

Proficiencies with Outlook, Wrike, and Airtable

Preferred

Familiarity with basic procurement processes, contracts, and vendor management

Prior on-site conference/convention support experience

Basic understanding of brand standards and marketing collateral production

Company

Risk Strategies Company

RSC is an insurance brokerage firm that offers employee benefits, consulting, financial, and wealth management solutions. It is a sub-organization of Accession Risk Management Group.

Founded in 1997

Boston, Massachusetts, USA

5001-10000 employees