Telaya Wine Co · 1 day ago
Event Coordinator
Garden City, ID
Full-time
Onsite
Entry, Mid Level
$40K/yr - $42K/yr
2+ years expTelaya Wine Co., a premier high-touch hospitality winery, is seeking a passionate and detail-oriented Event Coordinator to manage and elevate our private and Telaya-branded event offerings. This role is central to creating memorable experiences for clients hosting private events, overseeing all aspects of event planning from lead generation to flawless execution.
Food and BeverageWine And SpiritsWinery
Responsibilities
Outbound Sales: Proactively market Telaya’s event space through targeted outreach, including phone calls, emails, and networking, to attract new clients and build a robust event pipeline
Inbound Lead Management: Respond promptly and professionally to inquiries via phone, email, or in-person, providing tailored information to showcase the venue’s unique appeal
Lead Conversion: Guide potential clients through the booking process, presenting customized proposals to convert leads into confirmed event bookings
Vendor Coordination: Liaise with vendors (caterers, florists, entertainment, etc.) to ensure seamless collaboration and high-quality service delivery aligned with client expectations
Event Planning & Design: Create detailed floor plans and event layouts tailored to client needs, optimizing the use of Telaya’s stunning venue while maintaining brand standards
Event Setup & Execution: Oversee the setup of events, ensuring every detail—from décor to logistics—reflects Telaya’s commitment to excellence. Occasionally, work events provide hands-on support and ensure a flawless guest experience
Telaya-Branded Events: Develop signature Telaya-branded events to enhance brand visibility and guest engagement, including ideation, vendor coordination, and promotion of the event
Website calendar management, manages the Events section of the site, and adds all Telaya-branded events to the website
Client Relationship Management: Build and maintain strong relationships with clients, ensuring their vision is realized while delivering exceptional customer service
Participate in the development of marketing collateral
Administrative Tasks: Maintain accurate records of bookings, contracts, and vendor agreements, and track event budgets to ensure profitability
Collaboration: Work closely with Telaya’s hospitality and winemaking teams to integrate wine offerings and brand storytelling into events
Qualification
Required
2+ years of experience in event planning, hospitality, or sales, preferably in a winery, luxury venue, or high-touch hospitality setting
Proven ability to drive sales through outbound efforts and convert leads into bookings
Exceptional organizational and multitasking skills with a keen eye for detail
Strong interpersonal and communication skills to build relationships with clients and vendors
Proficiency in event management software, CRM tools, and floor plan design tools (e.g., Social Tables, or similar)
Ability to work flexible hours, including evenings and weekends, to accommodate event schedules
Passion for wine, hospitality, and creating memorable guest experiences
Preferred
Knowledge of the Boise event market and vendor network is a plus
Benefits
Incentive Plan of up to 10% of sales above the previous year's sales
Healthcare Stipend $550 per month
SIMPLE Plan
Company
Telaya Wine Co
A family owned urban winery in Garden City, Idaho.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Earl Sullivan
Founder - Head Winemaker
Company data provided by crunchbase