Virginia Commonwealth University · 2 days ago
Records and Compliance Coordinator
Richmond, VA
Full-time
Hybrid
Mid Level
$0/yr - $43K/yrVirginia Commonwealth University is seeking a Records and Compliance Coordinator in the Office of the University Registrar. This role is responsible for leading the academic grading process and supporting various critical functions within the office, including NCAA eligibility certification and records maintenance.
Higher EducationLife ScienceUniversities
Responsibilities
Coordinates the collection, processing and posting of grades including outreach and communication to schools, departments, and faculty
Coordinates communication of grading and academic standing items to students
Sets deadlines for schools and departments to process certain grading actions and conducts outreach and communication to ensure these deadlines are met
Runs grades outstanding reports and communicates with instructors, deans, and department chairs to ensure the grades are submitted on a timely basis. Distributes reports as needed
Oversees the academic actions process and ensures that students are not attempting too many credit hours as compared to their academic standing. Communicates with students if schedule changes must result from their academic standing
Creates shared tools for each school, each semester, for inputting of grade changes
Enters the grade changes on student records in the student information system and recalculates academic standing as a result of these changes
Assists with the maintenance of the historical repeat file and the placement of historical repeats on student records as needed
Reviews Academic Regulations Appeals Committee (ARAC) decisions and Graduate School Special Action forms and updates student records as approved with 100% accuracy
Manages the prerequisite check process, dropping of students who have not met the course prerequisites, and notifies students who are dropped
Reviews various edits and makes corrections as needed
Assists with student information system student record conversions
Monitors academic standing, enrollment status, and program of study of student-athletes as defined by NCAA bylaws
Maintains and applies knowledge of NCAA bylaws to ensure institutional compliance
Maintains forms and procedures as necessary to comply with changing rules and needs of the university, A-10, and NCAA
Creates and maintains forms through which students may submit requests to opt into Pass/Fail
Creates and updates centralized sheets and workflow for advisors to review and approve or deny Pass/Fail requests. Prepares and edits the final file of Pass/Fail requests in preparation for the insert into the student information system
Ensures proper communications to students of the approval or denial and advisors for deadlines and process questions
Responds to the OUR email account
Qualification
Required
Bachelor's degree in related field or equivalent combination of training, education, and experience
Professional experience working in a registrar's office
Professional experience with student information systems
Excellent oral and written communication skills
Ability to use analytical thinking to research and resolve problems
Ability to understand, apply, and maintain a current knowledge of applicable VCU policies and procedures
Knowledge of student right to privacy laws and respect for students' right to privacy when handling communications and documents (FERPA)
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU
Preferred
Experience in a large university setting, ideally performing registrar office duties
Functional experience with the VCU grading process or other VCU academic regulations
Experience writing reports with a tool such as SAS Enterprise Guide
Experience training stakeholders from broad and varied backgrounds and experiences
Benefits
Comprehensive health benefits
Paid annual and holiday leave granted up front
Generous tuition benefits
Retirement planning and savings options
Tax-deferred annuity and cash match programs
Employee discounts
Well-being resources
Abundant opportunities for career development and advancement
Company
Virginia Commonwealth University
Virginia Commonwealth University.
Founded in 1838
10001+ employees
H1B Sponsorship
Virginia Commonwealth University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (85)
2023 (71)
2022 (94)
2021 (77)
2020 (60)
Funding
Current Stage
Late StageTotal Funding
$7.48MKey Investors
Virginia Innovation Partnership CorporationUnited States-Japan Foundation
2025-01-15Grant· $0.1M
2024-03-12Grant· $0.08M
2024-02-01Grant· $0.07M
Leadership Team
Karol Kain Gray
Senior VP and CFO
Andrea Ferreira-Gonzalez
Professor
Recent News
The Virginian-Pilot
2025-12-05
2025-11-01
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