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Harvard Chabad · 2 days ago

Office Manager

Cambridge, MA

Full-time

Onsite

Mid Level

Harvard Chabad is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of their office. This role is essential for ensuring smooth administrative functioning and clear communication across all areas of their work.

Higher Education

Responsibilities

Oversee and manage daily office operations and administrative tasks

Provide direct administrative support to the President, including scheduling, correspondence, and task follow-through

Manage and maintain a comprehensive organizational database with accuracy and discretion

Handle incoming and outgoing communications, including emails and phone calls, with professionalism and warmth

Draft, edit, and proofread written communications

Organize files, records, and internal systems to ensure efficiency and accessibility

Track tasks and projects to completion, ensuring nothing falls through the cracks

Support additional administrative and operational needs as they arise in a fast-paced environment

Qualification

Office managementMicrosoft OfficeGoogle SuiteAdministrative experienceFollow-throughProfessionalismDetail-orientedCommunicationSelf-motivated

Required

Detail-oriented, self-motivated, and highly organized

Comfortable working in a fast-paced, dynamic environment

Prior office or administrative experience required

Quick and accurate typist

Strong follow-through skills; able to see tasks through thoroughly from start to finish

Excellent written and verbal communication skills

Fully fluent in Microsoft Office (Word, Excel, Outlook) and Google Suite (Docs, Sheets, Drive, Gmail)

Professional, discreet, and dependable

Preferred

The ideal candidate is proactive, takes initiative, enjoys juggling multiple responsibilities, and takes pride in keeping systems organized and communications clear

This is a great opportunity for someone who values purpose-driven work and wants to play a key role behind the scenes of a meaningful organization