Level Group Ltd. · 1 week ago
Assistant Account Manager (Tour)
Nashville, TN
Contract
Hybrid
New Grad, Entry LevelLevel Group Ltd. is a company focused on providing exceptional client service and operational support in the touring industry. The Assistant Account Manager in the Tour Department aids in managing financial, administrative, and business aspects of client tours, ensuring effective communication and operational efficiency.
Music
Responsibilities
Support the Account Manager in maintaining communications with booking agencies, tour managers, artist managers, promoters, and insurance providers, ensuring all correspondence is accurate, timely, and professional
Assist with preparing client correspondence, budget updates, financial summaries, and reporting outcomes
Support the tracking and execution of all aspects of tour administration to ensure proactive planning and accurate reporting
Maintain organized records of client tours, budgets, deal contracts, insurance policies, and financial reports to ensure visibility and continuity
Assist with coordinating tour-related information, schedules, crew payroll and documentation across internal teams and external partners
Assist with the preparation and review of tour budgets, projections, and other financial planning materials
Track tour income, collate expenses, reconcile cash reports, and ensure proper documentation for bookings and accounting purposes
Monitor balances and support the collection and tracking of receivables, ensuring timely follow-up and accurate reporting
Review bookkeeping records, prepare books for finalization, and assist with preparing reports comparing budgeted versus actual results for Account Manager review
Maintain accurate reconciliations and flag discrepancies or irregularities related to receivables, payables, deposits, and bookings
Adhere to company accounting standards and departmental procedures
Assist in the preparation of state, federal, and international tax applications, invoices, and supporting documentation
Track and organize all touring tax documents and assist with preparing annual summaries for tax filings
Support the Account Manager with servicing client insurance needs, obtaining competitive quotes, and coordinating the binding of approved commercial policies on both an annual and per-tour basis
Assist with tracking policy renewals, declarations, and compliance requirements, including event and hire notifications and any additional provisions required by insurers
Coordinate with insurance providers and internal departments to ensure coverage aligns with client and tour needs
Coordinate between departments to align on client priorities and deliverables
Partner with Client Services on budgets, crew payments, payables/receivables, insurance, and accounting reconciliations
Coordinate with the Tax Department for tax preparation and notice resolution
Partner with Payroll Department on crew payments and workers compensation audits
Draft and prepare correspondence, reports, and documentation for Account Manager review
Maintain systems, databases, and records, ensuring all information is accurate, secure, and up to date
Assist with standardizing templates, forms, and reports, ensuring consistency across client files
Support onboarding and offboarding of clients, vendors, and staff by preparing documentation and updating records
Manage administrative tasks such as scheduling, filing, scanning, and tracking departmental deadlines
Ensure compliance with confidentiality standards and company administrative procedures
Assist Account Managers in tracking task assignments, workload prioritization, and monitoring progress across the team's deliverables
Participate in team and one-on-one meetings by preparing agendas, documenting notes, and tracking action items
Monitor deadlines and deliverables, flagging issues and ensuring timely completion of tasks
Take ownership of responsibilities, modeling accountability, reliability, and high standards of quality
Demonstrate responsiveness, accuracy, and discretion in client and team interactions
Maintain strict confidentiality of sensitive client and company information
Uphold compliance with internal policies, industry standards, and regulatory requirements
Contribute to a culture of professionalism, integrity, and collaboration
Promote company values and model behaviors that contribute to a respectful, inclusive, and growth-oriented workplace
Collaborate with colleagues by sharing knowledge, supporting peers, and stepping in as needed to meet deadlines, resolve issues, or advance projects
Take initiative to enhance personal skills, knowledge, and performance through ongoing learning
Support onboarding and training of new employees, reinforcing best practices and company standards
Contribute to initiatives to improve team efficiency, standardization, and operational processes
Qualification
Required
Support the Account Manager in maintaining communications with booking agencies, tour managers, artist managers, promoters, and insurance providers, ensuring all correspondence is accurate, timely, and professional
Assist with preparing client correspondence, budget updates, financial summaries, and reporting outcomes
Support the tracking and execution of all aspects of tour administration to ensure proactive planning and accurate reporting
Maintain organized records of client tours, budgets, deal contracts, insurance policies, and financial reports to ensure visibility and continuity
Assist with coordinating tour-related information, schedules, crew payroll and documentation across internal teams and external partners
Assist with the preparation and review of tour budgets, projections, and other financial planning materials
Track tour income, collate expenses, reconcile cash reports, and ensure proper documentation for bookings and accounting purposes
Monitor balances and support the collection and tracking of receivables, ensuring timely follow-up and accurate reporting
Review bookkeeping records, prepare books for finalization, and assist with preparing reports comparing budgeted versus actual results for Account Manager review
Maintain accurate reconciliations and flag discrepancies or irregularities related to receivables, payables, deposits, and bookings
Adhere to company accounting standards and departmental procedures
Assist in the preparation of state, federal, and international tax applications, invoices, and supporting documentation
Track and organize all touring tax documents and assist with preparing annual summaries for tax filings
Support the Account Manager with servicing client insurance needs, obtaining competitive quotes, and coordinating the binding of approved commercial policies on both an annual and per-tour basis
Assist with tracking policy renewals, declarations, and compliance requirements, including event and hire notifications and any additional provisions required by insurers
Coordinate with insurance providers and internal departments to ensure coverage aligns with client and tour needs
Coordinate between departments to align on client priorities and deliverables
Partner with Client Services on budgets, crew payments, payables/receivables, insurance, and accounting reconciliations
Coordinate with the Tax Department for tax preparation and notice resolution
Partner with Payroll Department on crew payments and workers compensation audits
Draft and prepare correspondence, reports, and documentation for Account Manager review
Maintain systems, databases, and records, ensuring all information is accurate, secure, and up to date
Assist with standardizing templates, forms, and reports, ensuring consistency across client files
Support onboarding and offboarding of clients, vendors, and staff by preparing documentation and updating records
Manage administrative tasks such as scheduling, filing, scanning, and tracking departmental deadlines
Ensure compliance with confidentiality standards and company administrative procedures
Assist Account Managers in tracking task assignments, workload prioritization, and monitoring progress across the team's deliverables
Participate in team and one-on-one meetings by preparing agendas, documenting notes, and tracking action items
Monitor deadlines and deliverables, flagging issues and ensuring timely completion of tasks
Take ownership of responsibilities, modeling accountability, reliability, and high standards of quality
Demonstrate responsiveness, accuracy, and discretion in client and team interactions
Maintain strict confidentiality of sensitive client and company information
Uphold compliance with internal policies, industry standards, and regulatory requirements
Contribute to a culture of professionalism, integrity, and collaboration
Promote company values and model behaviors that contribute to a respectful, inclusive, and growth-oriented workplace
Collaborate with colleagues by sharing knowledge, supporting peers, and stepping in as needed to meet deadlines, resolve issues, or advance projects
Take initiative to enhance personal skills, knowledge, and performance through ongoing learning
Support onboarding and training of new employees, reinforcing best practices and company standards
Contribute to initiatives to improve team efficiency, standardization, and operational processes
Benefits
Paid Time Off: A robust PTO policy & annual holiday schedule
Health Insurance: Health, Dental & Vision
Retirement: 401k plan (with annual company contribution)
Life Insurance: Complimentary basic life coverage
Flexibility: Hybrid work
Environment: Casual attire, fun colleagues, office snacks, company sponsored events, team building
Company
Level Group Ltd.
Level Group Ltd. is a fast-growing Nashville based music business management firm.
Founded in 2014
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase