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Jenner & Block · 1 day ago

Benefits Specialist

Chicago, IL

Full-time

Onsite

Entry, Mid Level

$75K/yr - $100K/yr

2+ years exp

Jenner & Block LLP is a law firm known for its commitment to justice and community service. The Benefits Specialist will support the HR & Benefits team in enhancing and evolving employee health, wellness, and retirement benefits, while also ensuring compliance with regulations and improving benefits administration processes.

Legal

Culture & Values

Responsibilities

Support the development and creation of benefits communications and collateral for all personnel, including annual enrollment material, benefit summary books, new hire benefit orientation materials, benefit snapshots, and benefit one-pagers

Assist in tracking benefit costs, preparing benefit cost analysis, summarizing employee benefits data and trends and making recommendations on plan designs and benefit offerings

Conduct new hire benefit orientation, distribute benefit enrollment information and materials, approve benefit elections

Work closely with the benefits team, benefit consultants / brokers, and insurance vendors to implement approved new plans or changes to existing plans

Support the Director of Benefits & Retirement in the annual renewal cycle and annual open enrollment. Oversee open enrollment elections and census accuracy

Provide support to the Benefits team in the administration of our health & welfare, retirement, and wellness programs; monitor weekly carrier feeds, resolve any inconsistencies, review and approve vendor invoices for accuracy in enrollment and charges; manage carrier discrepancy reports

Conduct regular internal and external audits to ensure the integrity of benefit enrollments and the accompanying payroll deductions across our HRIS. Proactively capture changes and rectify enrollment discrepancies. Work with payroll and finance teams on adjustments

Update internal control procedures as needed

Administer leaves of absence including short and long-term disability, FMLA, PFL, and various city and state required leaves

Plan, coordinate, and communicate firm-wide benefit webinars and events as well as various wellness events and activities

Respond to employee benefit inquiries and complaints. Research issues and find solutions to ensure quick, equitable, and courteous resolutions. Escalate issues as needed

Assist the Director of Benefits with the annual ERISA audits in conjunction with outside plan auditors and actuaries

Stay current on government regulations, industry trends, and prevailing best practices among similar organizations

Ensure compliance with federal and state laws, such as IRS and Department of Labor regulations including but not limited to ACA reporting, and distribution of required notices

Identify and implement process improvement initiatives

Perform other duties as assigned

Qualification

Benefits administrationHRIS knowledgeMicrosoft OfficeAnalytical skillsCommunication skillsInterpersonal skillsOrganizational skillsTime management

Required

2 – 5 years of Human Resources experience with an emphasis in benefits

Strong interpersonal, verbal, and written communication skills

Ability to develop strong working relationships with all levels of employees and management as well as vendors and brokers

Excellent organizational and time management skills with the ability to prioritize multiple activities and projects in a fast-paced and high service environment

Strong analytical skills with a high degree of accuracy and close attention to detail

Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook

General knowledge of HRIS system