Apply on Employer Site

Herr Foods Inc. · 2 weeks ago

Executive Administrative Assistant, Supply Chain

Nottingham, PA

Full-time

Onsite

Mid Level

3+ years exp

Herr Foods Inc. is seeking an Executive Administrative Assistant for their Supply Chain department in Nottingham, PA. The role primarily involves providing executive level administrative support, coordinating activities for executives, and managing reporting and analysis tasks.

Food and Beverage

Responsibilities

Coordinates activities and schedule for SVP, Supply Chain and other Executives as needed

Drafts letters, presentations and other materials establishing the appropriate framework and format

Provides advanced level administrative support for department. Triages phone calls and prioritizes correspondence. Researches and resolves moderately complex customer problems and concerns

Assists with budget development and spending. Prepares monthly reports and analysis and makes projections. Leads in organizing and coordinating annual budgeting process

Coordinates and serves on committees, preparing and disseminating agendas, action items, etc

Arranges and coordinates travel plans, compiles, and submits travel expense reports

Establishes and initiates follow-up systems for department projects and assignments

Researches and investigates purchase and/or delivery issues

Investigates and resolves problems or concerns with vendors for material/product defects, delivery shortages or invoice discrepancies

Assists in development of department specific documents such as SOPS

Coordinates, organizes and manages project plans for teams within the Supply Chain team

Manages purchasing and inventory of department ‘s office supplies

Creates and maintains intermediate to advanced/ complex spreadsheets and databases and prepares reports, tables, and charts

Creates specialized department reports, providing executive summaries for review and analysis

Assists in creation and processing RFP bids in multiple areas

Prepares specification requests for quotation and/or bids in Excel and sends to suppliers including creating comparison spreadsheets for review; prepares supplier contract documentation

Analyzes reports, problem solves, and direct action based on reviewed data

Cultivates positive professional relationships at all levels and with a diverse audience

Communicates and collaborates effectively while striving for the highest possible outcomes for customers and our organization

Develops and maintains strong working relationships with internal and external customers

Works proactively to identify problems and craft creative solutions

Qualification

MS Office SuiteAnalytic skillsCustomer serviceProblem-solvingOrganizational skillsCommunication skillsAttention to detailTeamwork

Required

Associates degree required

Advanced MS Office Suite required in order to apply basic analytics for review in decision making processes, to recommend improvements or create presentation of impact of analysis

3-5 years related experience required

Demonstrated experience with attention to detail and excellent organization skills

Demonstrated experience to work independently or as a team

Exemplary customer service skills and communication

Recognized as one who is proactive in problem-solving and works towards creative solutions

Ability to effectively present information in one-on-one and small group situations to internal/external customers

Requires strong problem-solving ability and strong analytic skills

Preferred

Bachelors preferred

Executive administrative support experience a plus

Benefits

Medical, dental, hearing and vision insurance.

Marathon Health Clinic - a premier on-site healthcare provider. A separate entity from Herr's, located at our Nottingham, PA facility. This facility ensures easy access to tailored healthcare services, preventative care, wellness programs, for employees on any medical plan.

Opportunity to contribute to a 401k with a generous Company Match Program, Annual Company Profit Sharing.

Paid vacation, holiday and sick time.

Paid Employee referral program.

Long term disability, life insurance, accident, hospital and critical illness indemnity plans, critical illness indemnity plans, identity theft coverage, and legal plans.

EAP services, and tuition reimbursement.

Low or no cost medical care through our Assured Excellence Program which provides high quality health care for orthopedic procedures, cancer treatments, cardiac surgery and care, along with treatment for many other conditions.

OSS Health Company Direct Program, based in York, PA, is available to benefit-eligible employees offering bundled package rates for orthopedic care and imaging.