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MITRE · 1 day ago

Administrative Assistant

McLean, VA

Full-time

Hybrid

Mid, Senior Level

$62K/yr - $93K/yr

5+ years exp

MITRE is a not-for-profit corporation focused on tackling the nation's toughest challenges. They are seeking an Administrative Assistant to provide operational, organizational, financial, and administrative support to the Director and division leadership in the AI & Autonomy Innovation Center.

Cyber SecurityInformation TechnologyNon ProfitQuantum ComputingSaaS

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Work closely with and support a fast-paced & growing team in AI and Autonomy

Provide administrative support to mid-level and senior management including calendaring, routine tasks, and other general supports

Provide support to the AI Lab (scheduling tour requests, preparing for meetings, handling purchasing requests, and monitoring the budget)

Provide logistical support to department/division meetings, events & socials including meeting room bookings, calendaring, catering and other planning requirements

Collaborate with managers and HR to coordinate interview scheduling & logistics as well as onboarding and offboarding activities for staff

Develop presentation materials in support of department/division efforts

Prepare communications, such as memos, emails, reports and other correspondence

Maintain electronic and other records & archives

Provide support to staff in developing project deliverables, meetings & events

Provide support to staff in navigating MITRE corporate processes

Work with corporate teams to coordinate office space, workplace supports and staff equipment

Book travel arrangements & process expense reports for managers, as requested

Responsible for Pcard purchasing, finance/budget tracking, and relevant monthly accounting & property tagging

Monitor staff absences and time reports, patch updates, mandatory training

Coordinate monthly AI talks and presentations

Provide general support to visitors and events

Qualification

Workday SystemMicrosoft Office SuiteTime ManagementCommunication SkillsTechnical EditingPurchasing ProcessesHR ProcessesCollaboration

Required

Typically Requires a minimum of 5 years of related experience with a Bachelors Degree or 9 years of related experience in Lieu of a degree

Exceptional self-organization and time management skills with a proven ability to prioritize tasks efficiently and meet deadlines in high pressure situations

Experience with Workday System

Experience with Microsoft Office Suite skills (Word, Excel, Power Point, Outlook, OneNote), Teams and Microsoft SharePoint

Experience with self-organization and time management skills

Knowledge of core HR and Training processes

Excellent communications and interpersonal skills with the ability to collaborate effectively with colleagues at every level of the organization

This position requires a minimum of 50% hybrid on-site

Per the US Governments eligibility requirements, you must be a US Citizen to be considered for a security clearance

Preferred

Experience with Travel and Expense systems, Concur is preferred

Knowledge of Purchasing and Pcard Processes and systems or similar

Ability to provide technical editing support to materials generated by staff

Previous experience supporting a large, dynamic, fast paced team

Secret Clearance preferred

Knowledge of MITRE policies/procedures

Company

MITRE

Glassdoor2.8

The MITRE Corporation is working to solve some of the nation’s biggest challenges in defense, cybersecurity, healthcare, homeland security, the judiciary and transportation.

Founded in 1958

Bedford, Massachusetts, USA

5001-10000 employees