Ultimate Staffing ยท 6 days ago
Invoice/Contract Admin
Escondido, CA
Full-time, Contract
Onsite
New Grad, Entry Level
$24/hr - $26/hrUltimate Staffing Services is actively seeking a dedicated and detail-oriented Invoice/Contracts Admin to join their client's team in California. This role is pivotal in ensuring the accuracy and compliance of invoices and contracts related to construction projects.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Erin Miller (Krescanko)
Responsibilities
Prepare and process accurate and timely invoices for construction projects
Review and verify contracts, work orders, purchase orders, timecards, and subcontractor agreements to ensure proper billing and compliance with contract terms
Manage the complete lifecycle of contract paperwork and documentation, including processing and tracking site-specific insurance
Coordinate closely with project managers, field teams, and clients to gather necessary documentation, verify billable milestones, and resolve billing discrepancies or issues promptly
Monitor accounts receivable aging reports, proactively follow up on outstanding invoices, and support collections efforts
Maintain detailed and organized contract files and databases
Ensure all billing and contract documentation complies with relevant local, state, and federal regulations and company policies
Serve as a primary point of contact for customer and vendor inquiries regarding contracts and billing, providing professional and timely assistance
Qualification
Required
Detail-oriented
Experience in preparing and processing invoices for construction projects
Ability to review and verify contracts, work orders, purchase orders, timecards, and subcontractor agreements
Experience managing the complete lifecycle of contract paperwork and documentation
Ability to coordinate with project managers, field teams, and clients
Experience monitoring accounts receivable aging reports
Ability to maintain detailed and organized contract files and databases
Knowledge of relevant local, state, and federal regulations and company policies regarding billing and contracts
Strong communication skills to serve as a primary point of contact for customer and vendor inquiries
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase