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Ridgewells Catering · 1 day ago

Venue Operations Coordinator

DC-Baltimore Area

Full-time

Onsite

Mid Level

3+ years exp

Ridgewells Catering is seeking a Venue Operations Coordinator to plan and coordinate administrative, technical, and logistical support services for events. The role involves ensuring the smooth execution of events by overseeing production, managing vendor relationships, and coordinating event staff schedules.

Sports

Responsibilities

Works closely with the Venue Operations Manager and Assistant Manager to ensure smooth and pristine preparations and execution of any and all events

Oversee the production and logistics for events, ensuring every detail aligns with venue standards

Develops and maintains ongoing business relationships with the venue management team, facilities personnel (GSA, janitorial, engineering teams), vendors, and clients

Coordinates event staff, facility and security schedules to ensure proper coverage for all events

Submits set-up needs, floor plans, equipment orders and Wi-Fi requests to the appropriate party

Manage inventory and organization of event supplies and janitorial equipment; place orders and receive deliveries as needed

Supervises facility projects and enhancements to ensure projects meet venue guidelines and quality standards

Communicates with vendors to confirm accurate and compliant event specifications; coordinate with the sales and catering teams to ensure alignment

Assists in the supervision of all vendors and ensures guidelines are strictly followed on event days

Tracks vendors, subcontractors and suppliers for each event; collect certificates of insurance and invoices in a timely manner

Conducts post-event evaluations of all events and manages the return or deduction of security deposits

Support the venue sales team by assisting with client inquiries and event contracting when needed

Performs other duties associated with the position that are reasonably assigned to support the overall needs of the business

Qualification

Event PlanningLogistics CoordinationProduction PlanningCertified Event ProfessionalMS Office ProficiencyCustomer Service SkillsBilingual EnglishBilingual SpanishProblem SolvingOrganization Skills

Required

Associate degree in a related field or Certified Event Professional certification preferred

3 years of increasingly responsible experience in the areas of event planning, logistics, event coordination, production planning and scheduling, or related experience

Logistics-oriented, hyper-organized, and efficient problem-solver

Superb organization and verbal and communication skills in both English and Spanish (phone, email, written, etc.)

The ability to handle stressful situations, remain calm, and problem solving is a must

Outgoing personality with excellent customer service skills

Understanding the importance of Ridgewells brand and its mission is a must

Must possess a strong ability to utilize MS Office products effectively

The ability to work extended hours, including nights, weekends and holidays as needed for events is required