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Bottega Veneta · 2 days ago

BOTTEGA VENETA, Executive Assistant (to the CEO)

New York, NY

Full-time

Onsite

Entry, Mid Level

$90K/yr - $100K/yr

2+ years exp

Bottega Veneta is a luxury fashion brand rooted in Italian culture with a global outlook. They are seeking an Executive Assistant to support the CEO of Americas, managing schedules, coordinating travel, and providing administrative support while liaising with various departments.

ApparelE-CommerceLifestyle

Responsibilities

Manage the CEO’s daily schedule/calendar

Coordinate all domestic and international travel arrangements, including transportation, hotel and airline, for the CEO and other executives, as needed

Compile expense reports for CEO and other executives as needed

Request, collect and review weekly business recaps from each department head for final submission to CEO

Approve and submit office invoices to Accounts Payable for payment

Support CEO and other Executives with various projects, as needed

Provide confidential administrative support while anticipating and being proactive about the needs of the CEO

Liaise with various departments including HR, Retail and Worldwide Communications to transmit company information such as directives and initiatives in a timely manner

Perform general administrative duties including mail distribution, filing, answering phone calls, updating internal contact lists

Oversee day-to-day office management needs, including maintaining clean and organized workspaces, replenishing office supplies, and ensuring refreshments and amenities are consistently available

Partner with the IT team to ensure all office technology and tools are functioning properly, coordinating support when employees require technical assistance

Qualification

Calendar managementTravel coordinationExpense reportingMicrosoft OfficeAdministrative supportTechnical assistanceLanguage skillsCommunication skillsOrganizational skillsDetail oriented