TAIT & Associates, Inc · 2 days ago
Accounting Assistant
Santa Ana, CA
Full-time
Onsite
Entry Level
$23/hr - $27/hr
1+ years expTait & Associates, Inc. is a company that emphasizes growth and mentorship while maintaining a people-first culture. The Accounting Assistant role involves providing essential support to the Accounting Department, including data entry, report generation, and accounts payable tasks, while collaborating with project managers and teams across the organization.
Consulting
Responsibilities
Organize and maintain Accounting Department project files and documentation
Assist with monthly credit card reconciliation
Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up
Process checks and enter Accounts Payable vouchers into the accounting system
Set up new projects in the accounting system and adjust project budgets as needed
Verify and post business transactions (e.g., ACH payments)
Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team
Maintain accounting records by copying, filing, scanning, and documenting as needed
Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
Prepare and send project invoices
Follow up on outstanding invoices through collections process
Provide administrative support to ensure smooth day-to-day operations
Handle confidential information with professionalism and discretion
Answer and direct incoming phone calls in a professional, customer-service-focused manner
Greet and assist visitors warmly
Receive, sort, and distribute mail and packages; scan or route items as needed
Coordinate FedEx shipping requests and deliveries
Provide additional administrative support as needed across the organization
Qualification
Required
1–2 years of experience in an accounting support or administrative role
2+ years of experience using Microsoft Excel and Outlook
Strong attention to detail and high organizational skills
Dependable, proactive, and able to work independently as well as collaboratively
Comfortable learning new software and procedures quickly; self-teaching mindset encouraged
Strong written and verbal communication skills with a professional, kind, and service-oriented approach
Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment
Analytical thinking and problem-solving skills
Ability to work in an office environment for extended periods
Ability to sit for long durations while performing administrative work
Ability to lift, push, pull, and carry up to 10 lbs
Ability to drive a personal vehicle occasionally for business-related errands (e.g., bank deposits, post office runs, deliveries)
Benefits
Flexible Work Schedule Options - Remote, Hybrid, In-Person
Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
Dental Plans with little to no deductible
Vision PPO plan that’s accepted widely from local offices to large retailers
Company paid Life Insurance
Voluntary Life, Accident and Critical Illness plans
Dependent Care and Flexible Spending Accounts
Employee Assistance Program
Retirement plan 401(k) with employer match
Paid time off to relax and recharge with vacation, holidays, and sick time.
Annual memberships with Strava and Headspace for additional health and wellness benefits
Maternity and Paternity leave time options to care for the newest little family members
Support for professional growth and development.
Corporate Lodging Program (CLC)
Company
TAIT & Associates, Inc
TAIT & Associates, Inc is a civil engineering firm serving Southern California.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tom Tait
CEO
Jason Jones
Chief Financial Officer
Company data provided by crunchbase