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Lawelawe Management Group LLC · 2 days ago

Executive Assistant

Chantilly, VA

Full-time

Hybrid

Mid Level

3+ years exp

Lawelawe Management Group LLC is a Native Hawaiian Owned Small Disadvantaged Business that provides various services to federal clients. They are seeking an Executive Assistant to perform administrative duties and support the CEO in daily operations, while maintaining confidentiality and managing special projects.

Management ConsultingProfessional Services

No H1B

U.S. Citizen Only

Responsibilities

Assists in effectively coordinating, communicating, and facilitating the implementation and administration of all projects and initiatives included in the corporation’s activities

Develops and maintains relationships with management personnel to provide a communication channel for existing business and for developing future business possibilities

Act as project manager for special projects as directed which may include planning and coordinating multiple presentations, disseminating information, and organizing companywide events

Assist in the management of daily schedule and overall calendar, organize and maintain files and office for an effective and professional work area

Provide administrative support with travel arrangements, expense report submittals, etc

Responds to information requests on behalf of the corporation and its portfolio of clients as directed

Prepares summaries of reports and information as directed

Supports executive team during meetings including preparing agendas, making various arrangements, and recording minutes

Participates in the planning of executive retreats and staff development meetings

Reviews requests, inquiries, and calls (internal and external) that are submitted to the CEO to access their appropriateness for proper routing and handling

Assist in developing and monitoring the achievement of various department goals and objectives

Create and complete correspondence as directed; to include work processing/typing of letters, memos, forms, policies, and procedures (includes handling of confidential information)

Attend and participate in community outreach events and maintain public relations that serve the organization as directed

Other miscellaneous job-related and accounting duties as assigned by immediate supervisor

Qualification

Executive Administrative experienceMicrosoft Office proficiencyBusiness Administration degreeInterpersonal skillsPresent informationCommunication skillsDetail-orientedSelf-motivated

Required

U.S. Citizenship is required

3+ years of related experience in an Executive Administrative position required

Associates Degree (A.A.) from two-year college or technical school required. Extensive work experience will be considered in lieu of education

Proficient with all Microsoft Office programs and other miscellaneous business software

Detail-oriented, self-motivated, and able to work in a deadline driven environment

Maintain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy

Ability to read and comprehend simple instructions, short correspondence, and memos

Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization

Maintains valid driver's license and be insurable under company insurance provider/program

Excellent communication skills, both written and verbal

Preferred

Bachelor's Degree (B.A.) in Business Administration or related field or a four-year accredited college or university preferred. Extensive work experience will be considered in lieu of education