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Faribault School District · 1 week ago

Administrative Assistant I- Registrar

Faribault, MN

Full-time

Onsite

Entry Level

$27.46/hr - $27.46/hr

2+ years exp

Faribault Public Schools is seeking a highly organized and detail-driven Administrative Assistant I - High School Registrar to manage student academic records for grades 9–12. The role involves ensuring accurate records, compliance with requirements, and supporting students and families throughout their academic journey.

Education Management

Responsibilities

Maintain all cumulative student records for grades 9–12, including transcripts, GPA calculations, class ranks, and grade reports

Ensure strict confidentiality of all student records and sensitive information

Evaluate and process records for new and returning students from a wide range of educational settings (public/private schools, homeschool, online programs, PSEO, care and treatment facilities, and international schools)

Create and maintain accurate credit evaluations and credit sheets for incoming students

Post grades and credits from PSEO, online providers, and transferring districts

Enter eligible 8th-grade high school math credits and bilingual State Seal designations on transcripts

Support admissions, registration, withdrawal, and transfer processes

Assist with registration activities including course requests, credit checks, and prerequisite verification

Perform grade changes at quarter and semester transitions

Update Student Information System terms to ensure accurate reporting timelines

Collaborate with the CVSEC (18–22 Transition Program) to maintain graduate records

Ensure all graduation requirements are met in accordance with the board-approved district handbook

Calculate final GPAs and determine Distinguished Graduate awards

Distribute final transcripts to colleges, NCAA, military, workforce, and other institutions upon request

Compile graduation statistics and reports for each graduating class

Maintain and update the high school profile for colleges and external agencies

Process transcript requests for past graduates

Coordinate scholarships and Senior Awards Night

Evaluate scholarship applications for completeness, eligibility, and deadlines

Prepare, track, and report scholarship data

Support scholarship committees with criteria and compliance questions

Organize and onboard new scholarship opportunities

Coordinate scholarship payments with colleges

Assist with ACT and Pre-ACT testing logistics

Support counselors with senior meetings related to graduation, college applications, and scholarships

Maintain College & Career Exploration platform data and track student postsecondary plans

Complete verification forms for agencies including social services, housing, military, MN DHS, Dream Act, and child support

Update course requirements annually with the Athletic Director for NCAA eligibility

Provide support for the Minnesota Direct Admissions process

Assist with workflow coordination and task management within the office

Communicate effectively with internal staff and external educational institutions

Perform other duties as assigned by administration

Qualification

Student Information SystemGoogle WorkspaceMicrosoft Office SuiteXelloSimilar platformsBilingual in Spanish/EnglishMultitasking skillsProfessionalismOrganizational skillsProblem-solving skillsIntegrityCollaboration skills