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Pandora · 1 day ago

Executive Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$85K/yr - $95K/yr

3+ years exp

Pandora is the world's largest jewellery brand, specializing in the design and marketing of accessible luxury jewellery. The Executive Assistant provides high-level administrative support to multiple Vice Presidents, managing calendars, coordinating travel, and facilitating communication between executives and stakeholders.

Manufacturing

Responsibilities

Proactively manage complex, high-volume calendars for three Vice Presidents, anticipating conflicts, prioritizing meetings, and protecting executive time in alignment with business objectives

Coordinate domestic and international travel, including detailed itineraries, logistics, and timely submission of expense reports

Coordinates and prepares for meetings and conference calls, may include responsibility for meeting agendas and managing presentation content. Attendance at various meetings to take minutes and distribute information. Coordination of meetings which include arrangements for catering, securing meeting space, meeting materials, and any other preparations as needed

Act as a liaison between executives, their teams, and senior internal and external stakeholders, ensuring clear communication and strong working relationships

Support planning and execution of leadership meetings, team offsites, and visits from global partners, including scheduling, logistics, and on-site coordination

Partner with cross-functional teams such as Inclusion and Belonging, Communications, Finance, HR, and other Executive Assistants to support business initiatives and leadership priorities

Manage projects and deadlines on behalf of the supported executives, tracking deliverables and ensuring timely completion

Exercise sound judgment and confidentiality when handling sensitive and confidential information

Identify opportunities to improve processes, organization, and ways of working within the executive support function

Provide additional administrative and operational support as business needs evolve

Entire EA team supports with office team lunches, holiday party, and any other NAM office needs

Occasional work outside of standard business hours may be required

Qualification

Executive Assistant experienceOrganizational skillsTime management skillsMicrosoft Office proficiencyConcur experienceDiscretionProfessionalismProactive mindsetCommunication skillsInterpersonal skills

Required

3-5+ years of experience as an Executive Assistant, preferably supporting Vice Presidents or senior leaders

Experience from retail, fashion or FMCG industry

Experience from global organization

Exceptional organizational and time management skills

Strong written and verbal communication abilities

High level of discretion and professionalism

Ability to manage competing priorities in a fast-paced environment

Strong level of interpersonal skills and the ability to interface with senior executives, displaying diplomacy, tact, and resourcefulness

Proficiency with Microsoft Office and collaboration tools

Concur expense report experience

Proactive, solutions-oriented mindset with strong follow-through

Benefits

Robust compensation package including base and bonus

401K plan to help you secure your financial future

Extensive benefits including: Medical, Dental, Vision, Short/Long Term Disability, Basic Life and AD&D, anniversary gift cards, recognition program and product discounts

Learning and development programs, continuous feedback, LinkedIn learning, tuition reimbursement

PTO Package including: Vacation, Personal, Sick, Celebration days and Paid Holidays