Layton Construction · 15 hours ago
Project Assistant
United States
Full-time
Remote
Entry Level
2+ years expLayton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. They are seeking a Project Assistant to support project administrators by maintaining documentation, ensuring compliance, and coordinating with project managers to enhance project quality and efficiency.
ConstructionConsultingReal Estate
Responsibilities
Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers
Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work
Responsible for maintaining and upholding the project administrator processes and procedures to ensure standard practice across the region
Keep job files in a clean, organized, and trackable order, and up to date (includes both hard copy and electronic filing)
Assembles, compiles, and/or prepares documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house
Ensures timely responses from subcontractors for contract paperwork
Creates and maintains project checklist
Instructs project team in organized filing system and assures its proper use
Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork
Discusses and coordinates personal and project goals, important issues, and objectives
May administer contracts and purchase orders as assigned by leadership
Assists in establishing OCIP or CCIP program per contract requirements
Maintains required documents for program
Knowledge of California labor compliance preferred, but not required
Drafts, transmits, and files correspondence
Performs other related duties as assigned
Process monthly draws and enter all relevant compliance data
Maintain subcontractor and supplier records
Track Gallagher CCIP closeout and true-ups at 100% billing and confirm all change orders are billed
Manage mechanics lien filing and notify project teams as needed
Review payroll summaries and labor compliance status as applicable
Participate in closeout process by collecting final waivers, insurance, and providing required documentation per project specifications
Qualification
Required
High school diploma or equivalent
2+ years of administrative or secretarial experience, preferably in construction
Typing speed of at least 50 wpm
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Highly organized with the ability to prioritize and manage multiple tasks
Excellent written and verbal communication skills
Able to work independently in a remote, distraction-free environment
Team-oriented with a collaborative, service-minded approach
Able to perform essential functions with or without reasonable accommodation
Preferred
Post–high school administrative assistant training preferred
Knowledge of California labor compliance preferred, but not required
Knowledge of Layton Construction's systems and workflows preferred
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Account
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
401(k) retirement plan with employer match
Life & AD&D Insurance
Long-term Disability Insurance
Short-term Disability Insurance
Critical Illness Insurance
Accident Insurance
Hospital Indemnity Insurance
Home & Auto Insurance
Family Support
Pre-tax Paid Parking/Public Transportation
Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt
Time Away Benefits
8 Paid Holidays
Group Legal
Employee Stock Purchase Plan
Identity Theft Protection
Group Legal
Pet Insurance
Employee Assistance Program
Company
Layton Construction
Layton Construction is a national commercial construction firm.
1001-5000 employees
H1B Sponsorship
Layton Construction has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (9)
2022 (2)
2021 (4)
Funding
Current Stage
Late StageLeadership Team
Dallis Christensen
CFO
Cherelle Cortez, CCA (She/Her/Hers)
Vice President of Trade Partner Supplier Diversity
Recent News
Corridor Business Journal
2025-10-24
Sports Business Journal
2025-09-18
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