City of Hollywood, Florida · 1 day ago
Contract Compliance Specialist
Hollywood, FL
Full-time, Contract
Onsite
Entry Level
3+ years expThe City of Hollywood is one of the largest cities in Broward County, providing an energetic and collaborative work environment. They are seeking a Contract Compliance Specialist to assist with the administration and monitoring of City contracts and agreements, ensuring compliance and supporting the Procurement Department.
GovernmentInformation ServicesNon Profit
Responsibilities
Assists in contract dispute resolution when situations arise above the normal contract administration duties of a departmental representative
Assist in providing regularly scheduled training to City employees tasked with contract administration duties
Ensure all contracts Citywide have been entered into the OpenGov Contract Module by each Contract Liaison and Project Manager
Prepares various reports, analyses and statistics for tracking performance, demonstrating compliance, and responding to audits and management requests
Develops and maintains the City’s repository of contracts, agreements, and Certificate of Insurance’s (COI’s)
Assist in reviewing proposed contracts and agreements for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standards; provides recommendations for language additions and modifications as needed
Works with user departments to enforce terms and conditions of contracts and agreements
Reviews policies and procedures; provides recommendations for improving department efficiency and effectiveness
Tracks contract and agreement expiration dates in the City’s Contract Module OpenGov and provides notification reminders to each Department Contract Liaison and Project Managers
Provides contract expirations notices to Directors and Project Managers
Serves as liaison to Departments to help guide and answer questions regarding contract language for conformance, compliance and adherence to City policies, procedures, ordinances, and regulatory standard
Assist with standardization of various City contracts and agreement templates
Review contract and agreement documents to evaluate appropriateness of change orders and invoices
Meet with Contract Liaisons and Project Managers regularly to address upcoming expiring contracts, agreements, and COI’s
Communicates with end-user on all pertinent issues relating to contracts, agreements, solicitations, changes, frequency of services, cancellation, etc
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Establishes and maintains effective and professional relationships with work colleagues, supervisors, managers, and outside agencies and persons
Performs related work as required
Qualification
Required
Bachelor's Degree from an accredited college or university with major coursework in Business Administration, Project Management, Public Administration, or a related field, and (3) years of considerable experience in procurement and/or legal departments, focused on monitoring and interpreting complex contractual agreements
Experience in ensuring contract compliance through interviews and examination of documentation, or experience in inspecting and monitoring compliance with requirements of contractual or business agreements, may substitute for education
Valid Driver's License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
Knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding public purchasing and procurement functions
Knowledge of the principles and practices utilized in contracts' administration for procurement of public sector services and commodities
Knowledge of market factors such as trend, availability, pricing structure, and sources of supply and the ability to apply this knowledge to everyday responsibilities
Ability to gather, analyze, interpret, summarize and present complex data in a logical manner
Knowledge of contract negotiation strategies, techniques, and management
Knowledge of standard procurement and recording practices and the ability to apply such knowledge to specific solicitation processes
Ability to review and tabulate Bids via spreadsheets
Ability to exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports
Ability to articulate, demonstrate and train others concerning current laws, standards and best practices as applied to public purchasing and procurement administration
Ability to establish and maintain effective working relationships with co-workers, City officials, state, local and federal agency representatives and the general public
Ability to express ideas and information clearly and concisely, verbally and in writing to selected groups and individuals
Skill in critical thinking for issues resolution and process improvement recommendations
Skill in working independently and following through with assignments with minimal direction
Skill in the use of computer software and general office equipment
Preferred
Five (5) years of considerable experience in contract compliance
Public Sector experience
A CPPB (Certified Professional Public Buyer), or CPCM (Certified Professional Contracts Manager)
Benefits
Low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program
Company
City of Hollywood, Florida
City of Hollywood, Florida offers municipal services, community development, and public records management.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase