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Acceler8Networks · 3 days ago

Sr. Executive Assistant - Onsite/Banking/C-Level

Pasadena, CA

Contract

Onsite

Senior Level, Lead/Staff

$32/hr - $35/hr

10+ years exp

Acceler8Networks is working with a national bank in the San Gabriel Valley and is looking to bring on a highly seasoned, Sr. Executive Assistant to provide comprehensive administrative and operational support to a C-Level Executive overseeing a large portfolio in Corporate Banking. This role involves managing a big organization and overseeing operational aspects across multiple teams.

Cloud Data ServicesConsultingIT Infrastructure

Responsibilities

Proactively manage the executive's complex calendar, including scheduling internal and external meetings, coordinating across time zones, prioritizing commitments, and resolving conflicts to optimize the executive's time

Manage and coordinate activities across several teams within Commercial Banking, Corporate Banking, Entertainment, Middle Market, and C&I segments. Follow up with team members and Relationship Managers (RMs) on deliverables, action items, and deadlines

Oversee pipeline updates, manage and consolidate reports on deal pipelines, and track progress to ensure alignment with business goals

Follow up with RMs and teams on scorecard submissions, compile and analyze performance scorecards, generate reports, and prepare executive summaries for review

Serve as the primary 'go-to' person for approvals, operational inquiries, and escalations. Handle timecard management, expense approvals, and other administrative processes for the organization

Utilize advanced Excel skills to create and maintain pivot tables, VLOOKUPs, dashboards, and custom reports for pipeline tracking, scorecards, and performance metrics

Act as a representative of the executive, managing correspondence, screening calls/emails, and liaising with internal stakeholders (including senior leaders and large teams) and external parties

Coordinate travel arrangements, prepare meeting materials and presentations, organize events, and handle confidential information with the utmost discretion

Qualification

Microsoft ExcelExecutive Assistant experienceCommercial Banking knowledgeOrganizational skillsCommunication skillsMultitasking skillsProfessionalismBilingual in MandarinEmotional intelligence

Required

10+ years of experience as an Executive Assistant supporting C-Level or senior executives, preferably in commercial banking, corporate banking, or financial services

Proven track record in a VP-level or equivalent role managing large teams/portfolios (100+ employees)

Familiarity with commercial banking operations, including pipelines, scorecards, relationship management, and segments such as Entertainment, Middle Market, and C&I

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, data visualization)

Exceptional organizational, multitasking, and prioritization skills

Strong communication and interpersonal abilities, with experience following up on deliverables and holding teams accountable

High level of professionalism, discretion, and emotional intelligence

Ability to work independently, anticipate needs, and operate in a high-pressure environment

5 years of experience in Corporate Banking or Financial Services (Preferred)

5 years of experience in Microsoft Excel (Required)

5 years of experience as an Executive Assistant supporting C-Level or Senior Executives (Required)