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The Salvation Army Southern California · 1 day ago

Accounting Clerk/Tech

Long Beach, California, United States

Full-time

Onsite

Entry Level

1+ years exp

The Salvation Army Southern California is an evangelical part of the universal Christian Church, and they are seeking an Accounting Clerk to handle various financial tasks. The role involves matching invoices with purchase orders, managing petty cash, processing payroll, and maintaining internal controls for financial records.

Non-profit Organization Management

Responsibilities

File a copy of all approved Request to Purchase and Purchase orders along with Packing and Delivery Slips in alphabetical order, until matched with Invoices

Receive all Invoices and Statements for the Center

Match Invoices and/or statement with Packing Slips, Delivery Slips, Request to Purchase and Purchase Orders

Have administrator review and initial all invoices

Fill out transmittal form and transmit to THQ Finance Dept

Issue blank Purchase Orders to designated person and maintain log of issued Purchase Orders

Maintain control and security of check inventory on hand

Process emergency check as directed by THQ Finance Dept

Sign for and be responsible for Petty Cash

Reimburse qualified expenses with Petty Cash

Prepare Petty Cash reimbursement form to get Petty Cash fund reimbursed

Summit Petty Cash reimbursement form to THQ Finance Dept

Receive Miscellaneous Income

Receipt Miscellaneous Income in cash receipt book

Make daily deposit of Miscellaneous Income

Prepare transmittal and transmit required information to THQ Finance Dept

Receive food stamps and maintain security and control

Maintain Food Stamp Control Log

Review Daily Store Sales Reports for accuracy and completeness

Ensure all required information is attached to Daily Store Sales Reports

Notify Store Managers and District Managers of any discrepancies or other issues

Issue Canteen Cards

Maintain Canteen Card Control Log

Reconcile Canteen Card and/or Cash kept at residence weekly

Transmit required information to THQ Finance Dept

Receive Gratuity List and process for payment

Get cash for payment of Gratuity

Ensure returned Gratuity is turned back to accounting in a timely manner and deposited as Miscellaneous Income

Transmit required information to THQ Finance

Issue Bale Tags

Maintain Bale tag inventory control ledger

Match inventory control ledger to the warehouse Bale Control log as each sheet is completed

Follow up on all discrepancies

Issue Truck Seals

Maintain Truck Seal issue log

Process payroll every other week by prescribed deadline

Run the Pre-check Detail Listing Report and have Administrator for Business review and approve before transmitting

Run the Pre-check Register Report, reconcile it with the Pre-Check Detail Listing Report and have the Administrator for Business review and approve the report and reconciliation before payroll is distributed

Maintain credit card and store membership card control log if applicable

Maintain Shipping Manifest book control ledger. Match to receipts or items to be invoiced. Only one book to be issued at a time

Process and maintain permanent IOU’s

Have safe combinations changed when change of employees or officers

Other duties as assigned

Qualification

Basic accounting proceduresAccounts Payable/ReceivableMS Office proficiencyPayroll conceptsAttention to detailData entry skillsWord processing skillsFilingRecord keepingHigh School diplomaAssociates degreeCertificationOrganizational skills