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Progress Rail, A Caterpillar Company · 1 day ago

Administrative Assistant (AR/AP)

Kansas City

Full-time

Onsite

New Grad, Entry Level

Progress Rail, A Caterpillar Company, is a leading provider of railroad products and services. The Administrative Assistant will perform routine clerical and administrative functions, including managing correspondence, scheduling appointments, and maintaining filing systems.

Machinery ManufacturingManufacturingRecycling

Responsibilities

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs

Create, maintain, and enter information into databases

Operate a variety of office equipment, telephones, scanners, fax, copiers etc

Use computers for various applications, such as database management or word processing

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material

Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person

Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports

Prepare documentation for contracts, transactions, or regulatory compliance

Utilize databases to research and prepare reports

Schedule operational activities

Coordinate operational activities

Train personnel

Serve as backup to perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll

Qualification

Database managementWord processingAdministrative proceduresCustomer serviceHonestEthicalCooperative attitudeReliableResponsibleDetail oriented

Required

High school diploma or equivalent required

Detail oriented and thorough in completing work tasks

Honest and ethical

Pleasant with others on the job and displaying a good-natured, cooperative attitude

Reliable, responsible, and dependable, and fulfilling obligations

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Preferred

Associate's degree or higher level of education preferred

Benefits

Competitive Salary

401(k) plan with up to 6% company match (no waiting period with immediate vesting)

Medical/Dental/Vision/Life/Disability Insurance

Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money

Flexible Spending Accounts

Paid Vacation

Paid Holidays

Paid Time-Off (PTO)

Employee Assistance Plan

Education Assistance Program

Employee Recognition Programs

Site specific Production and Incentive Plans

Site specific Step and Skill Level Wage Adjustment Plans

Site Specific Relocation and Sign-on Bonus Programs

Company

Progress Rail, A Caterpillar Company

Glassdoor3.5

Our team creates lifelong customer relationships, supplying comprehensive rolling stock and infrastructure solutions for the global rail industry and setting the standard for excellence.

Founded in 1983