Columbia University Irving Medical Center · 1 day ago
Executive Assistant
New York, NY
Full-time
Onsite
Mid Level
$70K/yr - $109K/yr
4+ years expColumbia University Irving Medical Center is seeking an Executive Assistant to provide high-level, confidential administrative support to the Chairman of the Department of Surgery. The role involves managing the Chairman's calendar, coordinating communications, and ensuring the efficient operation of the office while supporting strategic and operational priorities.
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Responsibilities
Provide confidential executive -level administrative support to the Chairman of Surgery in a dynamic academic medical center environment
Manage and prioritize the Chairman’s complex calendar, coordinating high-level meetings, speaking engagements, national and international travel, and professional commitments to ensure optimal time management
Serve as the primary point of contact for all communications directed to the Chairman’s Office, exercising sound judgment in triaging inquiries, routing correspondence, and facilitating timely responses
Prepare and edit correspondence, presentations, agendas, and reports; draft communications on behalf of the Chairman with exceptional attention to detail and tone
Organize and support departmental conferences, events, and symposia, including logistics, materials preparation (e.g., PowerPoint presentations), and follow-up
Coordinate faculty recruitment activities in collaboration with departmental leadership, overseeing interview logistics, itineraries, and candidate communication
Manage all aspects of the faculty promotion process, including the endowed professorships and special statuses, Committee on Appointments and Promotions (COAP), liaising with the Office of Faculty Affairs and supporting documentation and timelines – this includes but is not limited to working with the Vice Chair of Faculty Development, Departmental Finance, Office of Development and VP&S HR FA
Manage the VP&S faculty evaluation process
Collaborate closely with the Vice Chair of Faculty Mentoring and Development to support leadership development initiatives and faculty advancement
Assist in the preparation and submission of proposals and academic reports; track deadlines and ensure timely submission of required materials
Prepare and monitor financial expenditure reports; follow up on discrepancies and ensure timely processing of reimbursements and invoices
Establish and maintain organized and secure systems for departmental communications, document retention, and compliance tracking, including CME documentation and training certifications
Develop and implement effective internal communications strategies to disseminate key information across departmental divisions and campuses
Maintain strict confidentiality and exercise discretion at all times
Proactively anticipate the needs of the Chairman and address issues before they arise
Represent the Chairman’s Office with the highest level of professionalism and responsiveness in interactions with internal and external stakeholders
Perform other projects and duties as assigned
Qualification
Required
Requires bachelor's degree or equivalent in education and experience
Four years of related experience
Intermediate to advanced level MS Office skills
Proficiency with technology and social media platforms
Effective interpersonal and communication skills required
Ability to work under pressure with multiple and competing deadlines required and have excellent communication skills, written and oral
Must be highly organized, with excellent communication and follow through skills
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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