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Idaho National Laboratory · 1 day ago

Administrative Assistant

Idaho Falls, ID

Full-time

Onsite

Mid Level

$22.93/hr - $37.82/hr

4+ years exp

Idaho National Laboratory is seeking an Administrative Assistant to provide administrative support to line managers and organizational staff. The role involves composing documents, managing schedules, coordinating travel, and handling sensitive data while ensuring confidentiality and security.

BiofuelEnergyHomeland SecurityInformation Technology

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Compose, edit, and proof a variety of documents, reports, and correspondence. Design and/or create charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and nonroutine nature. Respond to problems/inquires and completes periodic and special reports

Order supplies by generating requisitions through the company provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office or facility equipment

Receive, refer, and/or answer inquiries regarding organizational activities

Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs

Proactively resolve scheduling conflicts and coordinate collaborative meetings

Support office operations by coordinating requests for information or providing general direction to others across INL

Coordinate travel accommodations for organization(s) and prepare travel expense records

Handle classified and unclassified sensitive data and materials according to protocol while maintaining all security and safety protocols

Advise managers on decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications

Ensure confidentiality and security of sensitive and controlled documents

Facilitate phone/move requests, logistical space coordination, onboarding of new employees, and other service requests

Monitors status of critical items, assignments, and deadlines to ensure timely completion

May escort un-cleared visitors as requested

Other duties as assigned