Prime Data Centers · 3 months ago
Document Control Specialist
Denver, CO
Full-time
Hybrid
Mid Level
$70K/yr - $85K/yrPrime Data Centers is a private firm that develops and operates data centers for major enterprises. The Document Control Specialist is responsible for managing document control procedures for various data center projects, ensuring compliance with standards, and providing administrative support to project teams.
Cloud Data ServicesCommercial Real EstateData CenterData Center Automation
Responsibilities
Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 standards
Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, Procore, Asana, or similar platforms for document organization and sharing
Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
Support the organization and archiving of documentation during project closeout per established procedures
Schedule and coordinate meetings and appointments; prepare agendas, take minutes, and distribute action items
Draft, format, and distribute correspondence, reports, memos, and presentations
Maintain calendars, and assist with general office organization
Support onboarding by facilitating access to systems and resources for new employees
Provide direct administrative support to project managers, design leads, and other team members as required
Handle electronic and physical document archiving and retrieval according to retention policies
Assist with research, data analytics reporting, and project controls administrative functions (e.g., report generation, contract review, action item tracking)
Offer basic training on web-based tools and project management platforms to all project staff tiers
Lead in formatting and quality reviews of project deliverables
Contribute to special project assignments, such as drafting internal guidance, management guidelines, documentation standards, etc
Assistance with coordination between internal stakeholders
Qualification
Required
Proven experience in document control or an administrative role within an architecture, engineering, or construction project environment
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with EDMS and/or PMIS platforms (e.g., SharePoint, Procore, Asana)
Excellent organizational and time management skills; meticulous attention to detail and accuracy
Strong written and verbal communication abilities
Comfort working with executive, client, and technical team members
Knowledge of document control standards and best practices
Ability to work independently and collaboratively as part of a multidisciplinary team
Benefits
401k fully vested upon enrollment, up to a 4% employer match
Medical with a 99% employer paid premium
Dental, Vision, and Life Insurance at no cost to you
Paid Time Off
Company
Prime Data Centers
Prime Data Centers offers purpose-built data center development with customer partnership options and tax advantages.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-07-31Series Unknown
Leadership Team
Nicholas Laag
Founder & CEO
Michael Hildebrand
Senior Vice President of Product Delivery
Recent News
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2025-11-18
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