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Rincon Family Services · 1 day ago

Administrative Assistant (Child Welfare)

Chicago,IL,US

Full-time

Onsite

Entry Level

$38K/yr - $42K/yr

2+ years exp

Rincon Family Services is one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention. The Administrative Assistant provides high-level administrative support to the Child Welfare Program, managing intake processes, handling information requests, and performing various clerical tasks to ensure the program's operational success.

Addiction TreatmentCommunitiesConsultingEducationFamilyHealth Care

Responsibilities

Provide general administrative support for Child Welfare staff, including scheduling appointments, organizing meetings, and handling routine tasks and assignments

Work closely with the Director of Child Welfare to ensure compliance with regulatory requirements and maintain the standards for all Child Welfare programs

Draft, proofread, and generate documents, letters, Participants and staff materials as required, ensuring, confidentiality, accuracy and clarity

Collect, organize, and maintain accurate Participant files ensuring all materials are up to date and accessible

Monitor and maintain inventory levels for Participant personal items, programming supplies, furniture, and equipment, placing orders as needed

Coordinate the creation and distribution of the participant handbook, program policy and procedures manual, and other administrative documents for all Child Welfare Programs, ensuring they are current and comprehensive

Maintain organized records of all resources, handouts, and materials provided to Participants during their program participation

Manage the intake process for new Participants, ensuring all steps are followed and documentation is accurate and timely

Assist Participants with the preparation and submission of their applications for various services providing guidance and support throughout the process

Monitor Participant schedules, and appointments

Serve as a point of contact for Participants, the Director of Child Welfare, Program Supervisors, addressing questions or concerns in a timely and professional manner

Oversee logistics for the Child Welfare Program, events and meetings, including coordinating venues, arranging catering, preparing materials, and ensuring all operational aspects run smoothly

Take detailed and accurate notes at staff and advisory meetings, distributing meeting minutes in a timely manner to ensure all action items are documented and followed up on

Assist the Child Welfare Director with the preparation and coordination of monthly leadership and staff meetings, quality improvement meetings, including scheduling, documentation, and follow-up on action items

Provide ongoing support for the smooth operation of NHSC programs by performing other duties as assigned by the Director of Education or CRSS Supervisor

Qualification

High-level administrative supportMicrosoft OfficeNon-profit administrationAttention to detailMulticultural environment experienceCreativeFlexible approachBilingual (English/Spanish)Communication skills