University of North Florida · 2 days ago
Executive Secretary
Jacksonville, FL
Full-time
Onsite
Mid Level
$18.32/hr - $18.32/hr
4+ years expThe University of North Florida is seeking an Executive Secretary for their Counseling Center, responsible for providing complex administrative support for mental health services. The role includes managing client scheduling, supporting the director and staff, and maintaining confidentiality and security of client information.
Search Engine
Responsibilities
Provide support to the Front Desk for scheduling, phones and walk-in clients
Serve as support to Director for any secretarial and administrative needs, which include: Data-gathering for use in presentations and reports, Preparation of correspondence, documents, and reports, Maintenance of calendar, schedule appointments and meetings
Responsible for production of the marketing materials and ordering of supplies/managing inventory
Provides administrative support to Assistant Director of Clinical Services for research purposes (e.g., surveys and archival research on retention)
Administrative support to Assistant Director of Training
Administrative support to Assistant Group and Outreach Coordinators for advertising and promotion of therapeutic group and outreach events
Administrative support of medication management services (e.g., calling in prescriptions to pharmacies for medical providers.)
Provide support to Assistant Director, Administrative Services as backup if needed for travel and P-card purchasing, and other administrative support
Collect, retrieve and compile statistical data for Annual Report; help train new staff and interns on use of Titanium and other operational procedures
Coordinate catering and logistics for special events
Qualification
Required
High school diploma and 4+ years of relevant experience
Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219
This position requires a background check
In conjunction with the University's policy, this position may also require a credit check
The holder of this position is designated as a 'Responsible Employee' pursuant to their role under Title IX
Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Company
University of North Florida
University of North Florida is a school in Jacksonville.
1001-5000 employees
H1B Sponsorship
University of North Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (15)
2023 (9)
2022 (12)
2021 (8)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
Crowdfund Insider
2025-11-08
2025-11-05
Jax Daily Record
2025-11-04
Company data provided by crunchbase