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Orange County Public Schools · 3 days ago

FINANCE/PAYROLL CLK II

Orlando, FL

Full-time

Onsite

Entry Level

2+ years exp

Orange County Public Schools is seeking a Finance/Payroll Clerk II to perform district-based duties associated with processing financial accounting and payroll related records. The role involves preparing payroll, maintaining electronic payroll files, and managing various financial transactions and reports.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light

Prepares payroll for department as needed; inputs payroll data; creates and maintains electronic payroll files

Updates payroll transactions, budget items, and/or accounts payable entries

Performs manual calculation of paychecks

Performs weekly edit of paychecks to ensure accuracy prior to printing of paychecks

Calculate eleventh day pay for substitute teachers

Prepares daily receipts register; calculates and records daily receipts for checks and cash received; prepares deposit of daily receipts

Prepares sales tax reports to pay district sales tax; sends payment to state offices

Maintains petty cash fund; evaluates and processes requests for reimbursements for all departments; reimburses money to employees

Prepares requisitions for both material and supplies as necessary for both accounting and finance department

Prepares invoices and posts payments

Provides technology support for the department

Maintains project mailing list and distributes project reports to project managers

Prepares school impact fee documentation for refund to builders

Serves as fixed asset coordinator for finance and accounting department; keeps track of inventory and tags items as necessary

Prepares budget amendments for department

May compose, type, and proofread correspondence and other documents

Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, calculator, or fax

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position

Responsible for timely and accurate information they maintain as part of their job responsibilities

Qualification

Payroll processingFinancial accountingBudget managementData entryCustomer serviceTechnical supportMathematical skillsCommunication skillsAttention to detail

Required

High school diploma or GED; supplemented by up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions

Ability to calculate, compute, summate, and/or tabulate data and/or information

Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations

Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions

Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information

Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs

Ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives

Ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change

Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)

Some tasks require visual perception and discrimination

Some tasks require oral communications ability

Some tasks require the ability to perceive and discriminate sounds

Tasks are regularly performed without exposure to adverse environmental conditions