Ultimate Staffing ยท 1 day ago
Administrative Assistant
Goleta, CA
Full-time
Onsite
Entry Level
$25/hr - $34/hr
2+ years expUltimate Staffing is seeking a detail-oriented Administrative Assistant to join their client's team in Goleta, CA. In this role, you'll provide essential administrative and clerical support to multiple departments and the Governing Board, ensuring smooth day-to-day operations.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Diliana Carranza
Responsibilities
Serve as the first point of contact for visitors and callers, delivering exceptional customer service
Manage a variety of administrative tasks including scheduling, meeting coordination, and travel arrangements
Prepare and proofread correspondence, reports, and Board agenda packets (including confidential materials)
Maintain organized filing systems for records, notices, and other documents
Assist with accounts payable: process invoices, obtain approvals, and enter data into financial systems
Handle incoming payments and prepare outgoing mail and correspondence
Order office supplies and coordinate equipment maintenance
Support communication with mobile units via base radio station and maintain logs
Keep reception and office areas tidy and organized
Perform other duties as assigned to support the team's success
Qualification
Required
High school diploma or GED required
Strong computer skills with proficiency in MS Office (Word, Excel, etc.)
Ability to type at least 50 WPM and maintain accurate, legible documentation
Excellent communication skills-both written and verbal
Strong organizational skills and ability to manage multiple priorities under deadlines
Basic math and bookkeeping knowledge
Professional, courteous demeanor with a commitment to confidentiality
Preferred
2+ years of administrative experience preferred
Benefits
Excellent Benefits Package
Full benefits package
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase