Apply on Employer Site

GIC · 3 days ago

Associate, Workplace Management

New York, United States

Full-time

Hybrid

Entry Level

$80K/yr - $100K/yr

3+ years exp

GIC is one of the world’s largest sovereign wealth funds, seeking a highly motivated Associate to join their Corporate Infrastructure Services Department in New York. The role involves overseeing pantry operations, leading event planning, advising on space allocation, managing procurement, and providing administrative support to the SVP and team.

Financial ServicesImpact InvestingReal Estate Investment

Comp. & Benefits

Responsibilities

Oversee day to day pantry operations to ensure proper management, including budget and inventory oversight, supervision of hospitality staff, and maintenance of cleanliness and service standards. Stay informed of marketplace trends and introduce innovative offerings

Lead event planning efforts in coordination with GIC departments, Corporate Communications, Technology, and CISD colleagues. Manage vendor relationships, contracts, site selection, decorations, and last-minute logistics. Support and coordinate NYO staff events as directed by the SVP, CISD

Advise on space allocation and seating arrangements to optimize utilization and support organizational changes

Manage departmental procurement controls, procurement administration, and invoice processing through GIC’s electronic payment system (ePS). Support budget development, monitor spending against budget, manage accruals, and financial reporting

Provide administrative support to the SVP, CISD, and team, including travel and expense management, meeting scheduling, and business continuity activities

Assist with insurance-related activities such as claims and proposals

Support subscription management across multiple departments

Assist with travel management policies and procedures

Manage front of house staff to ensure consistent, high-quality service to employees and guests

Maintain a strong relationship with building management to ensure office environment needs are met effectively

Qualification

Microsoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft OutlookTableauTime managementInterpersonal skillsCommunication skillsOrganizational skillsAdaptability

Required

Bachelor's degree in Liberal Arts, Business Management, or Facilities Management

3–5 years of work experience in an office environment

Well-organized with strong time management skills; results-oriented and adaptable to evolving situations

Strong interpersonal and communication skills, with the ability to collaborate effectively on projects and corporate initiatives

Comfortable working in an open office environment

Flexible to work overtime when required

Able to manage multiple tasks simultaneously from various stakeholders and collaborate cross-functionally to coordinate activities and deliver shared outcomes

Proficient in Microsoft Excel, PowerPoint, Word, Outlook, and Tableau