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NEOGOV · 1 day ago

Administrative Assistant 3 - INTERNAL - Lacey

Thurston County – Lacey, WA

Full-time

Onsite

Mid Level

$3,897/mo - $5,209/mo

3+ years exp

NEOGOV is seeking an Administrative Assistant 3 (AA3) for the Community Corrections Division in Lacey, WA. The role involves supervising support staff, managing office budgets, and assisting Community Corrections Officers while ensuring public safety through effective administrative support.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Supervise the support staff assigned to the unit

Maintain a supervisory file, set expectations and performance goals, and conduct probationary, trial service, and annual performance assessments for direct reports

Update position descriptions and develop performance development plans (PDPs)

Identify training needs and train, cross-train, and coach appropriately

Perform corrective action and approve or deny requested leave

Enter and retrieve information from various database systems (OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS)

Process court orders, close causes, transfer files in OMNI

Request batch reports and troubleshoot errors

Log court reports, copy, assemble, route, and distribute

Monitor, audit, and assign offender caseloads for the unit

Receive new judgement and sentences from courts

Act as the Thurston County liaison for cause related correspondence from courts and local law enforcement agencies

Compile, assign, issue deadlines, and monitor the status/completion of projects assigned to unit staff

Manage office budget and related business

Order, receive, and distribute office supplies, duty supplies/equipment, cell phones, business cards, janitorial, UA supplies, bus tickets and forms following established procedures while staying within budget guidelines via TRACKS or other ordering systems

Prepare A-19s, email scans, and other documents for monthly payments

Community Corrections Supervisor support

Submit system access requests, personnel alert emails, and employee, vendor, and pre-employment criminal history requests

Verify office inventory via the Consolidated Assess Management System (CAMS) and process the movement of equipment and supplies to surplus

Act as liaison for repairs/service needs for office machines, building maintenance, IT needs, phone lines, utility accounts, and document destruction

Other duties as required

Qualification

Database experienceSupervisory experienceMicrosoft Office proficiencyOffice/clerical experienceCommunication skillsTraining othersConfidentialityTeam collaboration

Required

High school diploma or GED equivalent

Three years of increasingly responsible experience in office/clerical, secretarial, or administrative work requiring keyboarding and/or typing

Professional experience directing, leading, and training others

Computer knowledge

Strong written and verbal communication skills

Maintain regular and reliable attendance

Must respect and maintain confidentiality

Ability to file, use appropriate grammar, punctuation, and spelling

Ability to work with individuals of various backgrounds and personalities

Ability to assist individuals with various criminal backgrounds

Preferred

Database experience and intermediate knowledge of Microsoft Word, Outlook, Excel, and PowerPoint

Supervisory experience (paid experience evaluating, training, and correcting the work of others)

Experience using court, law enforcement, and Washington Department of Corrections electronic databases such as OMNI, OnBase, JABS, Odyssey, NCIC/WACIC or similar