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Aurora Community Services · 1 day ago

Administrative Assistant - Part Time - Spooner

Spooner, WI

Part-time

Onsite

New Grad, Entry Level

$14/hr - $17/hr

Aurora Community Services is a human services agency focused on transformation and support. They are seeking an organized and detail-oriented Administrative Assistant to manage administrative tasks, support counselors, and maintain a welcoming environment in their Spooner Office.

CommunitiesHealth Care

Responsibilities

Provide Administrative support to ensure efficient operation of office

Assist clients and management staff with issues and concerns

Perform data entry

Manage appointment schedules for clients and therapists

Maintain accurate and organized client records, manage and coordinate referrals, assisting with the client intake process by gathering client information and verifying eligibility with insurance

Assist in maintaining up to date client records through audits

Assist with onboarding and welcoming new team members

Manage office funds by maintaining accurate petty cash account, making daily deposits when needed, managing client accounts and collecting balances due

Answer phones and greet clients, visitors and others

Type and distribute correspondences

Schedule meeting/training rooms and coordinate calendars, as requested

Attend department/management meetings as scheduled

Order and re-stock supplies for office

Effectively convey ideas and department needs using clear verbal and written communication

Protect Aurora’s value by keeping information confidential

Ensure safe work place practices, and maintaining a clean and organized work space

Perform other duties as assigned

Qualification

Data entryClient record managementOral communicationWritten communicationPlanning/OrganizingDependabilitySafetySecurityInterpersonal skillsProblem solvingAdaptability

Required

Organized and detail-oriented

Ability to manage administrative tasks

Support counselors and maintain a welcoming environment for customers and visitors

Provide administrative support to ensure efficient operation of office

Assist clients and management staff with issues and concerns

Perform data entry

Manage appointment schedules for clients and therapists

Maintain accurate and organized client records

Manage and coordinate referrals

Assist with the client intake process by gathering client information and verifying eligibility with insurance

Assist in maintaining up to date client records through audits

Assist with onboarding and welcoming new team members

Manage office funds by maintaining accurate petty cash account

Make daily deposits when needed

Manage client accounts and collect balances due

Answer phones and greet clients, visitors and others

Type and distribute correspondences

Schedule meeting/training rooms and coordinate calendars, as requested

Attend department/management meetings as scheduled

Order and re-stock supplies for office

Effectively convey ideas and department needs using clear verbal and written communication

Protect Aurora's value by keeping information confidential

Ensure safe work place practices, and maintaining a clean and organized work space

Perform other duties as assigned

Problem Solving - identify and resolves problem in a timely manner, gathering and analyzing information skillfully

Interpersonal Skills - maintain confidentiality, remaining open to others' ideas and exhibiting willingness to try new things

Oral Communication - speak clearly and persuasively in positive or negative situations; demonstrating group presentation and meeting skills

Written Communication - edit work for spelling and grammar, presenting numerical data effectively, and ability to read and interpret written information

Planning/Organizing – prioritize and plan work activities, using time efficiently, and develop realistic action plans

Quality Control - ensure accuracy, quality, and thoroughness by effectively monitoring own work

Adaptability – adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events

Dependability – consistently at work and on time, following instructions, responding to management direction, and soliciting feedback to improve performance

Safety and Security - actively promote, personally observe, and promote safety/security procedures, using equipment and materials properly