The John Stewart Company ยท 1 day ago
Executive Assistant - San Francisco
San Francisco, CA
Part-time
Onsite
Mid, Senior Level
$78K/yr - $96K/yr
5+ years expThe John Stewart Company (JSCo) is a statewide provider of diversified housing services including affordable housing development and property management. This position plays a key role in ensuring the quality and efficiency of administrative support for the President of Development & CREO and other executive leadership within the company.
Real Estate
Responsibilities
Support President of Development & CREO, the Development Division and other divisions and senior executives as needed in their work activities
Manage correspondence from auditors, funders and business partners
Support project closings as required by participating in closing calls, facilitating document review and execution, and performing other tasks as helpful
Lead and/or assist in the planning and execution of development division and corporate events such as property tours, ground breakings, grand openings, holiday potlucks and the annual corporate conference
Assist in management of tasks, timelines and communication associated with development project audits, tax returns and cost certifications
Provide administrative support for development division financial reporting and draw processes
Process project and corporate invoices for payment
Assist in the preparation and assembly of development project proposals
Create and actively manage schedules and reports in Excel and other software tools
Work with sensitive/confidential information
Create and maintain files, both hard copy and electronic
Schedule meetings/conference calls
Book travel as needed
Provide credit card account maintenance
Prepare expense reports as requested
Provide information and assistance in a professional manner
Manage copying tasks (in-house or through a print vendor), assemble enclosures, create labels, and ensure that deadlines for mailings are achieved
Provide notary services as needed (JSCo will support securing notary certification if needed); and
Assist with other administrative tasks as requested by the President of Development & CREO
Qualification
Required
A minimum of 5 years of experience as Executive Assistant or other applicable experience
Demonstrated experience in the affordable housing industry highly preferred
Demonstrated experience in planning, scheduling and completing complex projects with minimum guidance
Significant demonstrated skills using Microsoft Office programs such as Word, Excel, PowerPoint and Outlook
Demonstrated ability to work with technology and software development
Written Comprehension and Expression Ability to read, understand and communicate information and ideas in writing so others will understand
Oral Comprehension and Expression Ability to listen to, understand and speak so others can understand ideas and information presented verbally
Time Management/Organization Ability to multi-task and manage multiple projects
Ability to work in a team environment
Notary certification is preferred
AA/AS or equivalent experience; BA/BS a plus
Preferred
Demonstrated experience in the affordable housing industry highly preferred
Notary certification is preferred
Benefits
Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 80 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
Up to 80 hours of sick time per year.
Company
The John Stewart Company
The John Stewart Company is a real estate firm providing finance, management, and construction services.
1001-5000 employees
H1B Sponsorship
The John Stewart Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageLeadership Team
J
Jack Gardner
Chairman of the Board
Recent News
Seattle TechFlash
2025-04-28
Company data provided by crunchbase