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Radiological Society of North America (RSNA) · 1 day ago

Executive Administrative Assistant: RSNA Journals

Oak Brook, IL, US

Full-time

Hybrid

Senior Level

$40K/yr - $60K/yr

5+ years exp

The Radiological Society of North America (RSNA) is a not-for-profit organization focused on its members. They are seeking an Executive Administrative Assistant to provide support to the Editor-in-Chief, Editors, and Assistant Executive Director of RSNA Journals, assisting with various administrative tasks and special projects.

BiotechnologyHealth CareNon Profit

Work & Life Balance

Responsibilities

Support the Editor-in-Chief and Editors with administrative functions, including outgoing and incoming communications (phone and email), reports, expense reimbursements, and meeting and appointment scheduling, maintaining confidentiality in all communications

Assist Editor-in-Chief, Editors, and Publications Directors with all committee, editorial board, editor, and Board of Directors responsibilities: committee listings, communications, reports, and meetings; for meetings, handle scheduling, location, transportation arrangements to and from the airport and meeting site, hotel room reservations, food functions, bus transportation, and off-site dinner arrangements. Assist with preparation of agendas and distribution of minutes

Assist with administration of Editorial Fellowship program; Receive and prepare applicant materials for review, handle initial communications to fellows, send regret emails to other candidates, and schedule meetings

Assist Publications Directors with Visiting Editor’s program and Editors’ Forum, working with journal editors, staff, planning committees and institutional destinations to establish agendas, make logical arrangements, monitor registration and gather feedback

Assist with the issuance of Editor Recognition Awards, ensuring certificates are prepared and distributed in a timely manner and proper tracking is in place

Assist Publications Directors with trainee editorial boards, including sending out accept and decline letters, Department Chair letters, and completion certificates, and maintaining lists and bios of new members for the website and Personify

Coordinate annual meeting orders; work with *RadioGraphics* staff and *Radiology* staff for event orders; order food and computers for Editorial Office Complex; order and ship supplies (consulting with journal staff); order ribbons

Monitor Publications feedback email account; answer customer queries or forward to appropriate staff for resolution

Work in on-site Editorial Office in an administrative capacity during RSNA Annual Meeting (in Chicago), assist Editors, Editorial Board members, and other attendees as necessary

Handle daily Publications Department administration; receive and code invoices, order supplies and equipment and maintain latter in working condition, maintain journal files, assist with mail, schedule meetings, and produce agendas for meetings as needed

Perform other duties as assigned

Qualification

Microsoft Office SuiteExcelInterpersonal skillsOrganizational skillsAttention to detailProject prioritizationWritten communicationOral communicationTeam collaboration

Required

Preference given to candidates with at least 5-7 years' experience as executive assistant

Proficiency with current Microsoft Office Suite and Excel

Excellent interpersonal, oral, and written communication skills, with extensive experience in business correspondence

Ability to prioritize projects with multiple stakeholders

Excellent organizational skills

High attention to detail

Ability to work both independently and as a member of the editorial office team

Benefits

Outstanding medical/dental benefits

Incredible long-term savings benefits

Generous time off (including a week-long Winter Break)

Paid parental leave

Training and professional development opportunities

Company

Radiological Society of North America (RSNA)

The Radiological Society of North America (RSNA) is a non-profit organization that represents 31 radiologic subspecialties from 153 countries around the world.

Founded in 1915

Oak Brook, Illinois, USA

201-500 employees