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City of Farmington - Farmington, New Mexico · 1 day ago

Staff Accountant II

Farmington,NM,US

Full-time

Onsite

Entry Level

$57K/yr - $88K/yr

3+ years exp

City of Farmington is seeking a Staff Accountant II to support the Budget and Finance Manager. The role involves maintaining fiscal records, managing grants, and ensuring compliance with accounting principles and regulations while providing technical assistance to city employees regarding budgeting matters.

CommunitiesGovernmentLocal

Responsibilities

Works under the supervision of the Budget and Finance Manager as well as the Staff Accountant III - Grants Manager

Responsible for implementing the goals, standards and objectives of the Administrative Services Department as well as the goals, standards and objectives of the division

Directs Finance staff in the performance of auditing and grants management

Maintains reporting requirements for state/federal grants. Evaluates legal compliance of grants, financial administrative regulations, and state statutes

Assists in management of staff development and completion of any other tasks that are necessary for the administration of the City's accounting systems including; training staff in proper accounting procedures and facilitating problem solving through group discussions

Performs technical and administrative accounting work necessary in maintaining the fiscal records and systems of the City in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards

Provides technical evaluations and recommends procedures for the resolution of accounting/financial issues

Keeps management and customers fully and timely informed of pertinent activities that affect them

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements

Researches and resolves difficult accounting problems

Prepares a variety of complex accounting reports and ensures timely completion of monthly, quarterly, and annual standard reports including completion of regular and special request accounting and budget projects; coordinates this activity with supervisor

Prepares various month end journal entries; makes calculations and enters them into general ledger accounts

Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes

Assists in petty cash and cash drawer audits to ensure compliance with the City's Cash Handling Policy

Assists in monitoring of transactions and disbursements to ensure adherence to City policies including purchasing cards, travel, cash handling, finance regulations, and personnel regulations

Oversees and/or prepares monthly bank statement reconciliation process

Verifies account numbers, projects numbers, and work orders on reports, journal entries, and purchase requisitions

Works with the Staff Accountant I to close work orders and maintain fixed assets of the City and preparation of the annual ICIP process

Assists the Enterprise Accountant in maintaining the utility assets system including closing of work orders and maintaining the CPR system for assets

Reconciles daily utility billing to ensure that all payments received posted correctly

Assists in compiling data for City's Quarterly Report. Prepares report for printing as booklet. Distributes report and uploads to the City's web site

Assists in the preparation of the annual Comprehensive Annual Financial Report (CAFR). Creates an Adobe file of report and uploads to the City's website

Assists in coordinating office activities to facilitate the conducting of the annual audit by an independent outside auditor

Assists in the preparation of the annual Budget Report, Popular Annual Financial Report (PAFR), and Cost Allocation Plan

Assist with the development of the annual budget slide presentation, including graphs and revenue/expenditure data, for the Community Public Input Forums as required

Provides technical assistance to City employees related to budgeting matters as needed

Provides assistance to the Budget, Finance and Special Projects Officer in monitoring the City's debt, including quarterly analysis of the long-term debt portfolio and preparation of the long-term debt report, maintaining debt service schedules, and evaluating total debt obligation as required

Daily on-line banking duties on Wells Fargo CEO system include inputting and/or sending ACH payments, preparing bank draft payments, reviewing payroll direct deposits, and positive pay verifications for all checks written on City bank accounts

Accesses banking files on-line and transfers to a specific file format for storage on the City's network

Prepares annual census report and files on-line

Prepares Department of Finance and Administration quarterly reports

Prepares Region II HIDTA quarterly grant reports

Reviews all Region II Department of Public Safety grant reports

Performs and/or assists in Region II audits of confidential and petty cash funds

Assists in local Lodgers' Tax audits

Prepares and/or reviews quarterly Lodgers' Tax reports. Prepares/reviews quarterly Travel Trends report for Lodgers' Tax

Develops and documents job duties and accounting policies and procedures

Cross train on other positions and train others to be a backup for this position

Maintains City of Farmington vehicles to keep clean and notify supervisor immediately of any issues

Assists the Budget and Finance Manager, and Finance staff in other capacity as workload demands

Cross-trains on the Budget, Finance and Special Projects Officer, Enterprise Accountant, and Staff Accountant I duties to be an assistant to, and a back-up for, the Budget, Finance and Special Projects Officer, Enterprise Accountant, and Staff Accountant I as needed

Maintains and adheres to safety procedures

Ability to maintain confidential and sensitive material

Qualification

Governmental AccountingGAAP KnowledgeCPA CertificationFinancial ReportingBudget PreparationAnalytical SkillsCommunication SkillsProblem-Solving SkillsTeamworkAdaptabilityIntegrity

Required

Graduation from an accredited college or university with a bachelor's degree in Business, Accounting or Finance, and three (3) years of experience in governmental accounting or any equivalent combination of education and experience sufficient to perform the duties of the position

Certification as a Certified Public Accountant (CPA) and/or Certified Public Finance Officer (CPFO) is highly desirable

Valid New Mexico driver's license with acceptable driving record for past three years

Comprehensive knowledge of computer applications and software packages. Including, but not limited to, Central Square Public Sector, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional, Google email software, and other electronic document management systems is required

Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices is required

Ability to maintain efficient and effective accounting systems and procedures; ability to accurately account for City funds

Demonstrated analytical and technical/computer skills using government accounting systems, and proficient in the use of personal computers and query programs

Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills

Strong work ethic, displaying initiative, adaptability, and integrity

Ability to work under stress and handle stressful situations AND/OR must be able to manage a heavy workload under pressure with tight deadlines and frequent interruptions

Ability to establish priorities, work independently, and proceed with objectives with minimal supervision

Ability to meet deadlines, prioritizes work, and be flexible with work assignments

Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them

Preferred

Knowledge of Governmental Finance Officers Association (GFOA) practices and principles is preferred

Knowledge of governmental and FERC accounting standards, procedures, and practices is preferred

Knowledge of City operating and expenditure accounts including work orders and municipality accounting regulation as promulgated by the State is preferred