RIPCO · 1 day ago
Executive Assistant / Transaction Coordinator - Woodbury
Woodbury, NY
Part-time
Onsite
Entry, Mid Level
$30/hr - $40/hr
2+ years expRIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. They are seeking a highly organized Transaction Coordinator/Executive Assistant to support a top-producing retail leasing team, providing critical support throughout the transaction lifecycle and implementing systems as the team scales.
Real Estate
Responsibilities
Prepare transaction-related documentation, including listing agreements, commission agreements, co-broke agreements, and referral agreements
Provide administrative support throughout the transaction lifecycle, from LOI through execution
Track receivables and assist with monitoring commission collections
Implement and maintain CRM system for lead and client tracking
Maintain accurate and up-to-date contact and property databases
Route incoming inquiries to appropriate team members and assist with lead intake
Prepare status reports and meeting materials for landlord and tenant calls
Manage calendars, scheduling, and appointments for the team
Coordinate property tours and client meetings
Organize and manage property marketing materials, including photos, site plans, surveys, and collateral
Coordinate signage with in-house team
Qualification
Required
Microsoft Office expertise required (Excel, Word, Outlook)
2–3 years in transaction coordination or executive assistant role
Self-starter with ability to work independently and manage multiple priorities
Clear written and verbal communication skills
Preferred
CRM experience (Salesforce, HubSpot, or similar platforms) is a major plus
Commercial real estate, residential real estate experience preferred
Exceptionally organized with strong attention to detail
Company
RIPCO
RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Peter Ripka
Co-Founder
Erica Lowenthal Detorie
Managing Partner
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