RIPCO · 2 weeks ago
Executive Assistant & Operations Coordinator (Part-Time) - Woodbury
Woodbury, NY
Part-time
Onsite
Entry, Mid Level
$30/hr - $40/hr
2+ years expRIPCO Real Estate is a leading commercial real estate brokerage firm, seeking a strong Executive Assistant & Operations Coordinator to support a top-producing retail leasing team. This role involves implementing technology solutions, managing transaction documentation, and providing executive support to ensure efficient operations as the business scales.
Real Estate
Responsibilities
Implement and maintain CRM system for lead tracking, deal pipeline, and client management
Build operational workflows and automate repetitive tasks
Create templates and systems that scale with the business
Manage transaction documentation (listing agreements, commission agreements, co-broke agreements, referral agreements)
Track deal pipelines from LOI through execution and commission collection
Coordinate with attorneys, landlords, tenants, and brokers to keep deals moving
Prepare status reports and meeting materials for client calls
Provide executive assistant support to Executive VP and Associate (calendar management, scheduling, meeting coordination)
Organize property marketing materials (photos, site plans, surveys, brochures)
Maintain accurate databases for contacts, properties, and leads
Coordinate signage and property logistics with in-house team
Qualification
Required
Strong technology aptitude – Comfortable learning new platforms and implementing automation
Microsoft Office expertise (Excel, Word, Outlook) required
Exceptionally organized with strong attention to detail
Systems-thinking mindset – You see inefficiencies and build solutions
2-3 years in operations, executive assistant, paralegal, or transaction coordination role
Preferred
CRM experience (Salesforce, HubSpot, or similar) is a major plus
Commercial real estate experience preferred but not required
Benefits
Performance Bonus: Available for exceptional performance
Company
RIPCO
RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Peter Ripka
Co-Founder
Erica Lowenthal Detorie
Managing Partner
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